The Academy Charter School · 3 months ago
Bilingual Administrative Assistant (English/Spanish) - Uniondale
Uniondale,NY,US
Full-time
Onsite
Entry Level
$18/hr - $27.50/hr
2+ years expThe Academy Charter School is seeking a Bilingual Administrative Assistant to support its mission and facilitate communication within the school community. The role involves managing administrative tasks, providing front desk support, and assisting with student information management.
Education Management
Responsibilities
Greet and document all visitors (signing in visitors, ensuring that students only leave with authorized parents/guardians, monitoring and controlling access to the school, etc.)
Manage phones (answering calls, re-directing calls, taking messages, placing calls, creating school announcements, etc.)
Manage mail (distributing received mail, preparing school mailings, making mail drops, etc.)
Oversee the day to day activities of the school and serving as the main point of contact in the school reception area
Help to plan and manage logistics and preparations for school events and activities as needed (making photocopies, setting up for special events, making phone calls to confirm attendance, etc.)
Help to organize staff meetings
Manage the collection and maintenance of student, personnel, and school information (receiving forms and paperwork, tracking missing forms, managing databases, updating contact information, keeping records current, etc.)
Evaluate situations (e.g. involving other staff, students, parents, the public, police etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolutions
Coordinate a variety of programs and/or activities for the purpose of ensuring availability of facilities and/or equipment and delivering services in conformance to established guidelines
Manage the collection of all funds for school trips and all student activities
Manage the disbursement and the reconciliation of petty cash
Responsible for the collection of funds for all staff meals
Perform record keeping and general clerical functions (e.g. scheduling, copying, faxing, mailings, etc.) for the purpose of providing information and/or materials as needed
Respond to inquiries from a wide variety of internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among department and/or providing direction as may be required
Assist other personnel for the purpose of supporting them in the completion of their work activities
Support Principal, counselors and other administrative personnel for the purpose of assisting with their administrative functions
Qualification
Required
Minimum of 2 or 3 year office experience
Bilingual (English/Spanish)
Strong written, grammatical, presentation, and verbal communication skills
Demonstrated ability in utilizing office equipment and software such as Microsoft Office Suite (Word, Explorer, Excel, and Outlook)
Proven ability to work collaboratively and flexibly with a diverse team of teachers and administrators
Preferred
Experience working in schools and/or urban communities
Company
The Academy Charter School
The Academy Charter School (“The Academy”) offers an exceptional interdisciplinary curriculum in a technology rich environment that challenges students to explore connections across subjects and use experiential learning to bridge the gaps between theory and practice.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Donovan N. Henry, CPA
Chief Financial Officer
Felicia Barracks
Chief Strategic Development Officer
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