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Forsyth County · 2 days ago

Sr. Office Assistant - Public Relations

Winston-Salem, NC

Full-time

Onsite

Mid, Senior Level

2+ years exp

Forsyth County Sheriff's Office is seeking a creative and self-motivated administrative assistant with strong customer service skills. The role involves supporting the Public Relations team and Community Outreach Unit, managing communications and events, and acting as a liaison with various stakeholders.

Government Administration

Responsibilities

Serves as unit liaison with clients regarding the administration of office processes and procedures

Sets priorities of calls and provides information and guidance to clients, other agencies, and the public

Coordinates the logistics associated with meetings, conferences, and workshops of limited scope and complexity; makes travel and accommodation arrangements

May make commitments on behalf of the unit within guidelines provided; contacts vendors to provide or secure information to resolve problems or obtain needed materials. Establishes, prepares, maintains, processes, and/or audits a variety of forms, records, and reports requiring significant knowledge of policies, procedures, and guidelines

Updates records and initiates paperwork for changes, gathers information, and organizes and distributes according to specific guidelines

Establishes and maintains a limited budget; balances and reconciles records with the appropriate authority; compiles or directs the preparation of budget reports; may initiate transfers between line items within specific guidelines

Maintains and accesses information systems to respond to requests; independently produces documents, reports, and publications within specific guidelines

Coordinates the process of ordering, distributing, and inventorying supplies and equipment. Utilizes computer to prepare a variety of documents with varying formats and deadlines, and/or varying levels of difficulty

Accesses automated systems to establish, retrieve, review, update, and revise a variety of office records; may input legal, medical, scientific, statistical, financial or other technical information requiring considerable knowledge of special terminology; provides technical assistance to staff in accessing systems

Selects and applies computer software packages to prepare a variety of office documents, records, reports, charts, and graphs; determines format and manipulates text from various sources

Maintains and controls office filing system(s) where components and guidelines may vary; locates, extracts, and summarizes information from files; initiates process of purging and updating files; may determine release of information according to established procedures and confidentiality guidelines

Prepares correspondence independently from general instructions or brief summaries; may independently compose and format documents or form letters, or correspondence involving procedures and technical subject matters

Screens mail, prioritizes pulls and attaches related documents, and routes appropriately

Screens, schedules and comments on social media content

Performs related work as required

Qualification

Customer serviceOral communicationWritten communicationSocial media managementEvent planningOrganizational skillsMicrosoft OfficePublic speakingInterpersonal skills