Emota · 17 hours ago
Meetings and Events Project Manager
Philadelphia, Pennsylvania
Full-time
Hybrid
Mid Level
4+ years expEmota is an award-winning global events agency that creates and delivers engaging, impactful experiences. The Meetings and Events Project Manager will manage global meetings, events, and congress participation for pharmaceutical clients, ensuring each event is profitable and compliant while overseeing logistical elements and budget management.
Brand MarketingEvent PromotionEvents
Responsibilities
Manage all venues and associated logistical arrangements including congress attendance and business center, dinners and break-outs and housing blocks and attrition
Manage congress sponsorship activity on behalf of your client including approval process, liaison with client contracting team and booth providers
Manage and co-ordinate client requirements with all 3rd party suppliers/internal service providers
Produce, manage and circulate important communications e.g. weekly status reports to all main meeting partners
Travel on-site to conduct site inspections including planning meetings with all suppliers and for delivery of the event
Manage post event metric reporting
Deliver first class customer service following clients goals
Plan, attend and implement client planning meetings – face-to-face, hybrid and virtual including debriefs
Responsible for the preparation and maintenance of budgets, throughout the lifecycle of each event including approving invoices
Ensure financial tracking of each event and conduct regular 'health checks' to ensure positive cash flow
Accomplish scope management – to identify and charge clients for out-of-scope activities
Track cost avoidance / saving measures
Ensure compliance with company and client invoicing processes
Responsible for the preparation and maintenance of congress cross charge budgets, throughout the lifecycle of each event
To work with appropriate support departments to ensure the delivery of client measurables
Assist new starters by taking on the role of 'Buddy'
Apply our mission, vision and values
Comply with all company and client procedures
Maintain good long-term relationships with hotels, venues and suppliers, to ensure the best value for money for your clients
Be an ambassador for the agency
To be mindful of environmental sustainability in all aspects of your role and incorporate this mindset in your approach
Qualification
Required
Organizer with a minimum of 4 years event management delivery of corporate events
Experience managing event budgets from initial budget, through revisions and reconciliation
Client liaison skills
Team motivator and professional team member
A focus on accuracy, detail, consistency and dedicated to customer service
Intermediate level Excel (can maintain complex spreadsheets)
The ability and desire to travel on-site internationally
Benefits
Volunteer days
Enhanced annual leave with an option to buy/sell
401k
Many other benefits
Company
Emota
Emota specializes in designing and delivering Congress & Conventions, Meetings & Events, and Exhibitions & Brand Experiences.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase