Public Health Institute · 12 hours ago
Program Administrator I
United States
Full-time
Remote
Mid Level
$66K/yr - $94K/yr
3+ years expThe Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health and well-being globally. The Program Administrator I is responsible for the fiscal and administrative management of the C/NET Solutions program, including budget development, invoicing, and supporting the Program Director with project management and administrative tasks.
CommunitiesFitnessHealth Care
Responsibilities
Manages essential budgetary functions of the program
Prepares monthly budget reports and Excel Pivot Tables for Program Director summarizing current revenue and budget projections
Monitors the budget as it relates to personnel to ensure accuracy of time estimated versus actual time spent/charged
Forecasts personnel requirements and budgets for overall program business
Verify the closeout of each fiscal year by ensuring all payments have been processed, outstanding invoices have been paid, and any remaining revenue has been transferred to the appropriate account for future use
Handles fiscal management of the day-to-day operations for the program
Documents and monitors all expenditures across and within individual projects
Manages corporate credit card payments
Prepares requests for expense reimbursements
Prepares invoices for new and current customers, request confirmation of receipt, and tracks collected revenues
Runs standard report/projection spreadsheets from ACT! software, which tracks payment, expiration dates and products
Follows up on delinquent payments
Actively monitors the invoicing inbox for all communications with customers, vendors, Central and organizes properly in their respective files after being addressed
Develops sales forecasts and financial projections reports
Manages all aspects of customer contracts and information through Customer Relationship Management (CRM) Systems
Acts as a liaison between contractors and other stakeholders as necessary
Acts as a liaison between the Program Director and the G&C department
Coordinates with legal teams to ensure contract documents are completed in a timely manner as required
Supports the Program Director with overall administrative support including scheduling meetings and calendar management
Plans and organizes activities in support of the program
Assists in the operational management of projects
Responsible for the planning and management of special meetings and communications with key external stakeholders
Monitors the development of program reports
Performs other duties as assigned
Qualification
Required
Three (3) years of related experience in fiscal management, budget development, administration, finance, and/or accounting
Bachelor's degree, or substitute with four additional years of related experience
Preferred
Experience in contract management
Experience working with software agreements
Experience as an administrator for Customer Relationship Management (CRM) systems
Proficient in Microsoft Excel, Word, and PowerPoint
Excellent fiscal and administrative management skills
High ability to manage operational budgets and accounting systems
Advanced knowledge of contract management processes
Strong analytical skills
Detail oriented
Strong problem-solving skills
Creative and resourceful
Excellent written and oral communications skills
Independent and cooperative worker
Excellent interpersonal skills
Company
Public Health Institute
Public Health Institute offers programs and services that aim to promote health, well-being, and quality of life
501-1000 employees
H1B Sponsorship
Public Health Institute has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2024 (1)
2023 (2)
2022 (2)
2020 (1)
Funding
Current Stage
Late StageTotal Funding
$13.4MKey Investors
The California EndowmentHealth Resources and Services Administration
2022-06-12Grant· $3.5M
2022-02-10Grant· $9.9M
Leadership Team
Mary Pittman
President and CEO
Melissa Stafford Jones
President & CEO
Recent News
vermontbiz.com
2025-06-15
Company data provided by crunchbase