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Beacon Hill · 1 day ago

Accounts Payable Specialist

Arlington, VA

Full-time

Onsite

New Grad, Entry Level

$50K/yr - $55K/yr

Beacon Hill is a staffing solutions provider dedicated to delivering coordinated staffing solutions with unparalleled service. The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, payments, and related accounting activities, ensuring financial integrity and compliance with organizational policies.

Staffing Agency

H1B Sponsor Likely

Responsibilities

Process high‑volume vendor invoices, expense reimbursements, and check requests in Abila MIP

Review invoices for accuracy, proper approvals, correct account coding, and fund allocation

Set up and maintain vendor records, including W‑9 collection and 1099 tracking

Prepare and process weekly or bi‑weekly check runs and ACH payments

Reconcile accounts payable sub‑ledger to the general ledger within Abila MIP

Ensure expenses are coded correctly to appropriate funds, departments, grants, and projects

Assist with month‑end and year‑end close activities, including accruals and reporting

Support audit requests by providing AP documentation and reports

Monitor aging reports and follow up on outstanding items or discrepancies

Collaborate with program managers, purchasing, and finance staff to resolve invoice issues

Maintain organized and accurate AP files in compliance with record‑retention policies

Qualification

Abila MIPAccounts PayableVendor ManagementFinancial ReportingCollaboration

Required

Experience in processing high-volume vendor invoices, expense reimbursements, and check requests in Abila MIP

Ability to review invoices for accuracy, proper approvals, correct account coding, and fund allocation

Experience in setting up and maintaining vendor records, including W-9 collection and 1099 tracking

Ability to prepare and process weekly or bi-weekly check runs and ACH payments

Experience in reconciling accounts payable sub-ledger to the general ledger within Abila MIP

Ability to ensure expenses are coded correctly to appropriate funds, departments, grants, and projects

Experience assisting with month-end and year-end close activities, including accruals and reporting

Ability to support audit requests by providing AP documentation and reports

Experience monitoring aging reports and following up on outstanding items or discrepancies

Ability to collaborate with program managers, purchasing, and finance staff to resolve invoice issues

Experience maintaining organized and accurate AP files in compliance with record-retention policies

Benefits

Medical

Dental

Vision

Federal and state leave programs

Company

Beacon Hill

Glassdoor3.9

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Founded in 2000

Boston, Massachusetts, USA

1001-5000 employees

http://www.beaconhillstaffing.com

H1B Sponsorship

Beacon Hill has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (38)

2024 (94)

2023 (76)

2022 (60)

2021 (77)

2020 (86)