Outward Bound USA · 1 day ago
Executive Assistant
United States
Full-time
Remote
Mid Level
$58K/yr - $72K/yr
4+ years expOutward Bound USA is a national non-profit educational organization dedicated to changing lives through challenge and discovery. The Executive Assistant will provide high-level administrative, operational, and strategic support to the CEO, ensuring that they can focus on advancing the organization's mission and priorities.
EducationLead Management
No H1B
Responsibilities
Manage the CEO’s daily schedule, appointments, meeting logistics, and travel
Anticipate needs and ensure the CEO is fully prepared for meetings, presentations, and events
Draft, edit, and proofread communications, presentations, reports, and other materials with accuracy and attention to detail
Maintain confidential documents and sensitive information with discretion
Serve as the primary point of contact for internal and external inquiries directed to the CEO
Support cross-organizational projects, timelines, and priorities in collaboration with staff and leadership
Strengthen day-to-day office operations, systems, and administrative processes to improve efficiency and organizational impact
Serve as liaison to the Board of Directors, maintaining strong, trust-based relationships
Support all Board activities, including meeting planning, materials preparation, minutes, follow-up, and recordkeeping
Coordinate communication between the CEO, Board members, committee leads, donors, and key stakeholders
Support donor engagement efforts, including correspondence, tracking interactions, and preparing materials for fundraising meetings
Plan, organize, and execute internal and external events, including Board meetings, retreats, fundraising events, and special initiatives
Manage logistics such as venue selection, catering, travel arrangements, materials, agendas, technology needs, and on-site coordination
Qualification
Required
4–7 years of executive-level administrative support, ideally to a CEO/Executive Director or senior leader
Proven ability to manage complex executive calendars, competing priorities, and multi-time-zone scheduling
Experience preparing board-ready materials (agendas, packets, minutes, briefings)
2+ years supporting board or governance work, including committee coordination and follow-up
Hands-on experience planning high-level meetings or events (board meetings, retreats, donor events)
Experience serving as a liaison to donors or senior external stakeholders, including drafting correspondence and preparing meeting materials
Demonstrated ability to improve or maintain administrative systems and workflows
Successful experience working independently in a remote or hybrid environment
Proficiency with CRM systems (Salesforce preferred) and project management tools
Ability to support basic budgeting and expense tracking
Experience working within a federated or networked organization, navigating multi-stakeholder communication
Permanent work authorization in the United States is required to apply for this position
Ability to work at a desk and on a computer for most of the day
Repetitive motions, such as typing on a keyboard, are part of daily tasks
Strong visual acuity is essential for reading and analyzing data on a computer screen
Preferred
Experience supporting leaders through organizational change or growth
Familiarity or interest in outdoor education or youth development
Benefits
Health/dental/vision insurance
Short-term and long-term disability
Life insurance
Retirement plan with an employer match
15 days of PTO per year
10 federal holidays
Paid time off for the last week of the year
Company
Outward Bound USA
Outward Bound USA provides outdoor leadership programs for adults and youths.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Ginger Naylor
Chief Executive Officer
Katie Newsom
Chief Advancement Officer
Recent News
Seattle TechFlash
2025-04-15
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