Floating Administrative Assistant and Catering Coordinator jobs in United States
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Javen Technologies, Inc. ยท 1 month ago

Floating Administrative Assistant and Catering Coordinator

positionChicago, IL
timeFull-time
remoteOnsite
seniorityEntry, Mid Level
date2+ years exp

Javen Technologies, Inc. is seeking a Floating Administrative Assistant and Catering Coordinator to provide administrative support across departments. The role involves managing calendars, organizing meetings and events, and maintaining vendor relationships for catering services.

Information ServicesInformation TechnologyService Industry
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Growth Opportunities
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H1B Sponsor Likelynote

Responsibilities

Provide coverage for administrative tasks across departments as needed
Manage calendars, schedule meetings, and prepare meeting materials
Assist with travel arrangements, expense reporting, and document preparation
Organize meeting logistics, including room reservations and technology setup
Act as point of contact for catering requests, ensuring timely and accurate service
Confirm headcount, dietary needs, and vendor coordination for catered events
Maintain relationships with approved catering vendors
Track catering expenses and reconcile invoices in compliance with budget guidelines
Support reception duties when required
Assist with supply ordering and inventory management
Ensure compliance with health, safety, and sanitation standards during events

Qualification

Administrative supportOffice coordinationMeeting coordinationVendor managementBudget management

Required

High school diploma required
2+ years in administrative support or office coordination

Preferred

associate or bachelor's degree preferred

Company

Javen Technologies, Inc.

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Javen Technologies is a Bloomington based Software Services Company. We specialized in providing software development and IT staffing services.
dateFounded in 2003
location
Bloomington, Minnesota, USA
people-size201-500 employees
web-link
http://javentechnologies.com/

H1B Sponsorship

Javen Technologies, Inc. has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (11)
2024 (7)
2023 (19)
2022 (27)
2021 (28)
2020 (35)

Funding

Current Stage
Growth Stage

Leadership Team

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Venkat Kota
CEO
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Recent News

Business Journals
2022 Fast 50: Javen Technologies ranks 44th on The List
2022-10-28
Company data provided by crunchbase