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University of Maryland, Baltimore (UMB) · 6 hours ago

Administrative Coordinator

Baltimore, MD

Contract

Onsite

Entry Level

$55K/yr - $62K/yr

2+ years exp

The University of Maryland, Baltimore (UMB) is seeking an Administrative Coordinator for the Department of Pediatrics. The role involves providing daily support for financial, procurement, and human resources operations, including payroll processing and budget coordination.

BiotechnologyHealth Care

H1B Sponsor Likely

Responsibilities

Adhere to policy documents including standard operation procedures, presentations, and other procedural information

Performs daily administrative duties related to financial operations, procurement, and human resources, including payroll processing, human resource transactions, purchase orders, and financial budgeting

Identify and assist in the development of future business process changes to administrative unit. Ensure effective use of resources within department and may supervise support staff

Review line by line analysis of financial reports for accuracy and variances. Identifies inconsistencies and errors and resolves or escalates as needed

Conduct research, gather data, and prepares various financial reports for management. Prepare and assembles statistical data and reports for use in budgetary evaluation, expenditure tracking, and maintains data to coordinate necessary computer files

Prepares unit's budget and performs micro trend analyses and financial forecasts

Adhering to payroll guidelines, ensures timesheets and payroll adjustments are tracked and entered timely. Follow up on delinquent timesheets

Maintains commitment accounting data and logs and reconciles biweekly payroll. (FIN)

Supports purchasing and travel management for administrative unit¿s department, including procurement card purchases, initiating purchase requisitions, and processing travel reimbursements. Determines client needs from analysis and designs procurement methodology, researches markets, and assists in contracts and negotiations. Prepares travel journal entries and reviews travel expenditures. (SSA/FIN)

Apply knowledge human resource transactions to administrative unit needs and processes. Manages and attends to confidential matters of employment, credentialing, payroll accounting, and records management processes for the administrative unit. (HR)

Performs accounts receivable and payable activities in accordance to Generally Acceptable Accounting Principles (GAAP) ensuring unit budget is balances. (FIN)

Serve as a liaison between unit and Financial Services, Human Resources, and Strategic Sourcing and Acquisition Services and partners with them on campus-wide initiatives

Responds to inquiries with accurate and policy supported information. Contacts appropriate resources when unable to find factual support for answers

Performs other duties as assigned

Qualification

Financial operationsProcurement managementHuman resources managementBudgetingPayroll processingData analysisEffective communicationTeam collaboration

Required

Bachelor's degree in business administration, public administration, finance, accounting, human resources, or other related field

Two (2) years of related experience in use and analysis of financial, administrative, procurement, or human resources management

Knowledge of position requirements

Knowledge of all applicable requirements, regulations, and laws

Skill in effective use of applicable technology/systems

Ability to effectively communicate both verbal and written thoughts, ideas, and facts

Ability to work cooperatively with others and independently

Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery

Benefits

Comprehensive benefits package that prioritizes wellness, work/life balance, and professional development

Participates in a retirement program (pension or optional retirement plan/ORP)

Generous PAID leave package that includes over 4 weeks of vacation accrued each year

16 paid holidays

3 personal leave

Unlimited accrual of sick time

Comprehensive health insurance

Professional learning and development programs

Tuition remission for employees and their dependents at any University System of Maryland school

Flexible work schedules and teleworking options

Company

University of Maryland, Baltimore (UMB)

The University of Maryland, Baltimore (UMB) was founded in 1807.

Founded in 1953

Catonsville, Maryland, USA

5001-10000 employees

http://www.mprc.umaryland.edu

H1B Sponsorship

University of Maryland, Baltimore (UMB) has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (123)

2024 (114)

2023 (99)

2022 (90)

2021 (49)

2020 (67)