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Toastmasters International · 14 hours ago

Marketing and Communications Admin Assistant (Hybrid)

Englewood, CO

Full-time

Hybrid

Mid Level

$55K/yr - $60K/yr

3+ years exp

Toastmasters International is an educational nonprofit organization seeking a Marketing and Communications Admin Assistant to join their Marketing and Development Division. The role involves providing administrative support to the Chief Marketing and Development Officer and ensuring smooth department operations through various tasks such as scheduling, organizing meetings, and handling travel arrangements.

Communication HardwareCommunications Infrastructure

No H1B

Responsibilities

Oversee administrative duties in the office to ensure the department is operating smoothly

Support the Chief Marketing and Development Officer on a variety of tasks (scheduling appointments, maintaining calendars, etc.)

Organize meetings, including meeting invites, note-taking, meeting room setup, etc

Plan office events for approximately 40 team members and design team-building activities

Serve as a spokesperson for the department when interacting with other departments, Toastmasters members, and vendors

Handle sensitive information in a confidential manner

Maintain billing statements, submit for reimbursement, and reconcile monthly variance reports

Communicate with staff and members via email and Microsoft Teams

Assist on project planning with spreadsheets

Handle all aspects of travel: reservations, itineraries, event registration, and expense reports

Qualification

Microsoft OfficeData entryProject managementTime managementAnalytical skillsNon-profit experienceCommunication skillsTeam playerOrganizational skillsAdaptability