New York State Center for Recruitment & Public Service · 15 hours ago
Administrative Assistant (Supervisor of Support Services)
Albany, NY
Full-time
Hybrid
Entry, Mid Level
$67K/yr - $83K/yr
2+ years expNew York State Center for Recruitment & Public Service is seeking an Administrative Assistant to coordinate multiple support services functions for the Office of Employee Relations and the New York State Labor-Management Committees. The role involves overseeing mail distribution, managing IT operations, and ensuring compliance with various regulations, among other responsibilities.
Government Administration
Responsibilities
Oversee the receipt, sorting, and distribution of mail and packages
Ensure timely completion of courier services
Audit shipping invoices
Ensure compliance with USPS mailing regulations and guidelines
Plan and coordinate space planning and office moves
Coordinate electrical and data network changes, and staff moves
Act as liaison with OGS, landlord, contractors and vendors
Conduct or oversee lease negotiations
Prepare, submit and manage tenant alteration requests
Coordinate the delivery and installation of office furniture, files, and office equipment
Monitor inventory levels and approve supply requests
Research items for purchase; compare options and negotiate pricing; and provide recommendations
Review and approve requests for office supplies
Maintain records of agency fixed assets
Coordinate the transfer and disposal of surplus property with OGS
Direct the forward progress of developing new and revised records disposition schedules for the agency to be compliant with NYS Archives and Records Management Policies
Manage agency records management and retention program
Manage day to day IT operations
Provide business and financial approval for IT requests from Agency staff
Prioritize and filter incident and request escalations from Agency staff
Coordinate Agency business testers when necessary for IT maintenance
Coordinate IT initiatives with Agency staff such as: equipment refresh, operating system upgrades
Assist with oversight of Agency SharePoint sites
Conduct, review, and/or process procurements, obtain required approvals prior to submission to control agencies, monitor procurements throughout the approval process, and act as a liaison between various procurement agencies
Process various grant reimbursement applications
Regularly review policies and procedures and update as needed
May supervise staff
Other duties as assigned
Travel may be required (approximately 10%)
Qualification
Required
Bachelor's degree and two years of relevant experience
Must be able to lift up to 50lbs and move pallets of boxes using a pallet jack
Must be able to move furniture with assistance from other staff
Ability to work independently
Excellent communication and customer service skills
Demonstrated ability to successfully collaborate with others, a genuine team player
Substitutions: four years of specialized experience or associate's degree and two years of specialized experience may substitute for bachelor's degree; J.D. or master's degree may substitute for one year of specialized experience; Ph.D. may substitute for two years of specialized experience
Preferred
Experience with the Statewide Financial System
Proficient with Microsoft Office products
Company
New York State Center for Recruitment & Public Service
Interested in working for New York State? Look for opportunities here.
10001+ employees
Funding
Current Stage
Late StageCompany data provided by crunchbase