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David Beahm Experiences · 1 day ago

Event Design Producer

New York, NY

Full-time

Onsite

Entry, Mid Level

$70K/yr - $120K/yr

David Beahm Experiences is seeking an Event Design Producer to provide clerical, online, and on-site support for various aspects of their business. The role involves heavy client contact, calendar coordination, proposal management, and ensuring effective communication among team members for successful event execution.

Event ManagementEventsWedding

Responsibilities

Provide proactive support to Event Design Sales staff in all aspects of the business

Use the DBE Google Drive to:

Create proposals & Creatives (event blueprints), providing specs and pricing

Check inventory

Proactively monitor the Event Design Sales Process timelines/deadlines to ensure all are met

Monitor custom projects to ensure that:

Department Managers provide pricing

Materials are ordered through the Production department

Production meets deadlines

Attend and participate in Production meetings

Provide DBE colleague’s necessary details on events

Attend client meetings and mock-ups, as necessary, taking careful notes detailing meeting content. Collaborate with Floral Designers and Production Staff

Conduct venue site surveys (of the dock, loading area, service entrance, elevator, stairway, doorways, event rooms, storage area, etc.) to prepare for the safe and successful installation/dismantle of proposed décor items

Source and manage event rental items through subcontractors. Provide Production department with required contracts and invoices in a timely manner

Produce well organized ‘Day of Event’ packages

Confirm event timelines with clients and/or planners. Liaison with Production crews to ensure that event details are clearly communicated and that timelines are well understood

Liaison with the venue, subcontractors and/or planner staff

Maintain consistent, close communications with Management to identify potential event issues focused on a swift and logical resolution

Manage flawless execution of all elements on-site

Give directives and make certain that timelines are met

Ensure that all client initiatives and requirements are achieved

Troubleshoot any issues, providing reasonable resolutions

Assure that we deliver a successful, memorable event

Create inspiration boards and floor plans

Utilize the company’s calendar to reflect up to date information on the schedule for self and the staff

Prepare for client prototype visits. Arrange for any food or beverage service, above the customary offerings. Arrange for props/linens to be ready for meetings and returned after meetings

Check that all prototype elements and event pieces are properly constructed and set up, to the highest standard possible

Create correspondence, lists, reports and other documents, as necessary

Handle small or last-minute orders with clients directly

Formulate ideas to streamline processes and procedures, utilizing a creative and forward-thinking approach

Special projects, as needed

Qualification

Event design experienceAdobe IllustratorProject managementGoogle SuiteCustomer serviceMultitaskingCommunication skillsTime managementAttention to detailFlexibility