Children First Head Start · 1 day ago
Philanthropy Engagement Coordinator
Sarasota, FL
Full-time
Onsite
New Grad, Entry LevelChildren First Head Start is dedicated to serving children and families, and they are seeking a Philanthropy Engagement Coordinator. The role involves cultivating and retaining volunteers and donors through fundraising events, marketing outreach, and community engagement.
EducationNon Profit
Responsibilities
Coordinate Children First Special Event Fundraising
Solicit and confirm event sponsorships, underwriting, and donations
In coordination with the VP of Philanthropy and Director of Philanthropy, establish event co-chairs and committees
Plan and conduct committee meetings with the Director of Philanthropy
Determine and coordinate event dates, location, menu, rentals, other logistics, and contracts
Work alongside the Director of Philanthropy and Director of Communications & Marketing to set event agendas, secure key-note speakers, and entertainment
Work with Volunteer Coordinator to solicit volunteers to help with events
Coordinate on-site logistics with facilities staff, philanthropy team, and volunteers
Coordinate publicizing events with the Director of Communications & Marketing
Evaluate special events two times per year to ensure the desired return on investment is achieved
Work with the Director of Communications & Marketing in creating fundraising marketing collateral such as brochures, case for support, pledge, and information cards, etc
Negotiate and coordinate services with printers, designers, etc. for publication of marketing materials and event collateral in partnership with the Director of Communications & Marketing
Coordinate with any independent contractors needed to support events
Work with the Director of Philanthropy to maintain event budgets
Provide information to leadership for event budget planning/tracking/feedback
Maintain event dashboard and communicate outcomes to team on a weekly basis
Support event preparation and execution (including nights/weekends)
Assist Children First Marketing Relationships
In coordination with the VP of Philanthropy and Director of Philanthropy, identify, develop, implement, and coordinate the organization’s advertising strategy from the business, sales, and technical perspectives
Develop budget and projections for advertising with the Director of Communications & Marketing. Initiate and coordinate discussion and sales with sponsors and agencies
Negotiate agreements with outside sales representatives in partnership with the Director of Communications & Marketing
Database Responsibilities
Support RSVP tracking for major and special events as needed – keep up to date accurate records. Track sponsorships, underwriting, in-kind donations, and RSVPs
Responsible for data quality in regards to events
In partnership with the Philanthropy Database Specialist: Capture reporting needs from staff and create deliverables for analysis, reporting, and decision making
Assist with the Board of Directors PowerPoint by including event information
Event data entry reporting
Ensure event data files uploaded to Raiser’s edge are accurate
Managing, Cultivating, and Stewarding Donor Relationships
Provide support as needed for internal Children First focused events including the Galaxy Awards, Staff Celebrations, and Staff Appreciation
Plan/coordinate all cultivation events in partnership with the Director of Philanthropy
Work with Philanthropy team to identify, cultivate and solicit individuals, foundations, corporations, and other organizational sources
Coordinate logistics and design of donor recognition and cultivation activities
Work with the Director of Philanthropy to coordinate event dates, location, menu, rentals, and other logistics for donor-related events
Coordinate on-site logistics with facilities staff; assist with event set-up and clean up, as necessary
Assist with committee meetings (materials, food, setup, décor)
Support donor cultivation through tours, thank you notes, impact reports, and stewardship activities
Area responsibility for 'moves management' process for individual donors and event attendees
Fundraising Support
Collaborates with the Database position in gift acknowledgement of donors as part of the stewardship and tax process. These functions include but are not limited to: response to donor inquiries, donor information entry, printing of and mailing tax acknowledgement letters, maintenance of constituent records, compiling reports and mailing lists
Ensure that the privacy and confidentiality of funder/donor record access of all types is secured and restricted to relevant personnel
Maintains professional, respectful, and pleasant tone in communications with all colleagues, funders/donors, and volunteers
Holiday Cultivation and Distribution
Cultivate donors, businesses, and individual donations to ensure all children receive holiday support
Shop, package, pick-up, and deliver holiday items as needed
Attend local holiday engagements (that may involve speaking) to receive donations
Other event duties as assigned
Qualification
Required
BA/BS degree in Non-profit management, Hospitality Management, Project Management, Communications, Marketing or related degree preferred
Experience in a non-profit organization(s) is preferred
Principles and practices of donor-based research and fundraising
Community resources available and where to find them
Proficiency in Microsoft Office Suite – Word, Excel
Analytical approach, strong attention to quality, detail & accuracy
Quick, adaptive learner, and comfortable working in a fast-paced environment
Communicate socially, orally, and in writing, with all levels of audiences- small groups/individuals
Write persuasive thank you letters and proposals
Plan and coordinate multiple complex projects and details to deadline at the same time
Think creatively to solve problems and make decisions
Build and maintain strong relationships with staff, volunteers and current/prospective donors
Work independently, yet cooperatively, informatively and accountably
Manage time, stress and constantly changing situations
Collect/analyze data and make concise, accurate reports and recommendations
Demonstrate perseverance, optimism, and a positive attitude when working with benefactors and colleagues
Use manual dexterity, reach with hands and arms, stretch, type, and talk or hear
Respond both physically and mentally to emergency or crisis situations
Be able to lift items as heavy as 50 pounds
Walking for long stretches for events and tours
Lift and or move up to 50lbs
Experience variability in temperature, environment and noise
Experience smells associated with children who are ill
This position requires the ability to withstand strain and stress to meet deadlines and other pressures
Use of personal car on official business travel may be required
Valid Florida driver's license and proof of insurance are required
Some work on evenings and weekends will be required as needed for events
Benefits
Competitive benefits and compensation package
Company
Children First Head Start
The mission of Children First is to strengthen children and families by improving the quality of their lives through a comprehensive approach to development, education, health, and well-being.
Founded in 1961
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase