O'Hagan Meyer · 10 hours ago
Administrative Assistant
Charlotte, NC
Full-time
Onsite
New Grad, Entry LevelO'Hagan Meyer PLLC is seeking to hire a full-time Administrative Assistant for their Charlotte, NC office. The role involves collaborating with attorneys and staff, greeting clients, scheduling appointments, and assisting with various administrative tasks.
LegalProfessional ServicesService Industry
Responsibilities
Greeting clients and visitors
Scheduling and confirming appointments
Assisting attorneys and staff with office administrative tasks which may include time entry, expense reports, coordinating travel arrangements, court filings, internal file maintenance, calendaring deadlines and other matter-related tasks as assigned
Scanning and distributing incoming mail and deliveries daily
Mailing documents via USPS, USPS Certified, UPS, and FedEx
Assisting with overflow projects including typing, formatting, researching, scheduling and coordinating meetings
Copying, scanning and creating binders
Light paralegal work, including electronically filing documents, in support of clients the team services
Keeping office areas organized and presentable for guests
Assisting with maintaining office supply inventory and replenishing office supplies
Other projects and tasks, as assigned
Assisting with virtual and in-person presentations by attorneys
Working with internal firm resources for benefit of attorneys and staff; and
Updating internal case information in document management and computer tracking software platforms
Qualification
Required
Proficient with Microsoft Office Suite (Word, Excel and Outlook)
Proficient with Adobe PDF
Knowledge of document management and time entry platforms a plus
Excellent interpersonal and customer service skills
Ability to operate and troubleshoot standard office equipment such as telephone, computer, photocopier/printer/scanner (multi-function machines) and postage machine
Ability to multitask and work in fast-paced environment
Excellent organizational skills and strong attention to detail
Must be skilled with computer systems and able to learn new programs quickly
Excellent verbal and written communication skills
High school diploma or equivalent
The Administrative Assistant is required to be in-office five days per week
Preferred
Recent college graduates are encouraged to apply
Aspiring legal assistants, paralegals or attorneys seeking experience in the legal field are also encouraged to apply
Benefits
Health Care Plan (Medical, Dental, & Vision)
401(k) Retirement Plan
Life Insurance (Basic, Voluntary, & AD&D)
Paid Time Off (Vacation, Sick Leave, & Company Holidays)
Family Leave (Maternity, Paternity)
Short Term & Long-Term Disability
Training & Development
Wellness Resources
Commuter Benefits
Company
O'Hagan Meyer
O'Hagan Meyer is a law firm that provides litigation and advisory services.
Founded in 1893
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Tim O'Hagan
Chief Operating Officer
Alice Powers
Partner
Recent News
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