Concorde Specialty Gases · 2 days ago
Administrative & Sales Support Coordinator
Eatontown, NJ
Full-time
Onsite
Entry Level
$22/hr - $24/hr
2+ years expConcorde Specialty Gases is seeking an Administrative & Sales Support Coordinator to assist with daily operations across administrative, sales, and service functions. The role involves managing office activities, supporting sales teams, and ensuring a positive customer experience through effective communication and coordination.
Electrical & Electronic Manufacturing
Responsibilities
Provide general administrative support to departmental managers
Assist with the planning and coordination of events, on-site visitors and other special projects
Serve as the primary contact for visitor greetings, phone call screening, meeting coordination, and mail/package distribution
Scan, file, and archive documents, organizing them in accordance with Concorde’s filing system
Order and maintain office and production supplies; monitor inventory levels and ensure stock availability for both office and production needs
Coordinate calendars across departments, schedule meetings, prepare agendas, distribute materials, and record meeting minutes accurately
Handle travel arrangements, including booking transportation and lodging, and manage expense reporting in alignment with company policy
Manage facility-related administrative tasks, including service requests and communication with external vendors as required
Support the sales, service and customer service departments
Assist with the preparation of sales-related proposals, documents, presentations and other sales-related documents
Process quotations and invoices as required
Manage customer data within CRM system, ensuring data accuracy
Prepare and manage service paperwork for traveling service team
Maintain shared the calendar of service work and sales team travel schedules
Communicate site requirements to management team to ensure all are met before service begins
Communicate customer’s needs and expectations clearly to management
Maintain customer portals
Communicate effectively with customers and internal team members
Provide backup support for the customer service team, including quoting and processing orders as required
Attend relevant training sessions to stay updated on industry trends and regulations
Perform other duties as assigned by management
Qualification
Required
Associate's Degree (AA) or equivalent from a two-year college or technical school
2+ years administrative experience required
Computer skills required: Microsoft Office Suite, Adobe Acrobat Pro
Employees must have basic English proficiency when performing their work, or working as a team, in the warehouse and any other areas that contain gas, chemicals, and equipment
Employees must have basic English proficiency in reading comprehension to ensure full understanding of all safety policies, procedures, and certifications for performing work in the warehouse and other areas that contain gas, chemicals, and equipment
Company
Concorde Specialty Gases
Concorde Specialty Gases is the leading global supplier of Sulfur Hexafluoride gas (SF6 gas) and many other rare and specialty gases for industrial, commercial, medical and consumer applications.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase