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Russell Tobin · 1 day ago

Executive Administrative Assistant

Dallas, TX

Full-time

Onsite

Mid Level

$29/hr - $29/hr

Russell Tobin is seeking an Executive Administrative Assistant to provide comprehensive administrative support in a dynamic team environment. The role includes managing calendars, handling phone calls, coordinating travel arrangements, and performing general administrative duties while maintaining confidentiality and discretion.

ConsultingHuman ResourcesLegalStaffing Agency

Hiring Manager

Bishwajeet Chatterjee

Responsibilities

Provide administrative support in a team-oriented environment; Flexibility to support varying teams and cover where necessary

Proactive and detailed calendar management across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls

Manage a high volume of incoming phone calls; take detailed and accurate messages while interacting with high level business leaders and clients in a professional manner

Coordinates domestic and international travel arrangements as required, including visa procurement, and processes expense reports or related invoices in a timely manner

Arrange internal and client meetings on and off the Goldman Sachs campus – working with conference services to book conference rooms and catering, register guests, ensure materials organized

Perform general administrative duties including but not limited to phone answering, time entry, copying, scanning, filing, mailing, archiving and other ad hoc projects as requested

Handles highly confidential and sensitive client information with utmost discretion

Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required

Adhere to Compliance regulations and gain the relevant approvals

Qualification

Administrative support experienceMS Office proficiencyConfidential information handlingInterpersonal skillsOrganizational skillsProblem-solving skillsTeam playerPositive attitudeCommunication skillsAttention to detailSelf-starter

Required

Experience as an Administrative Assistant supporting executives in a complex environment, preferably in financial services, private sector or government

Ability to exercise excellent judgement and discretion in dealing with confidential material or handling highly sensitive information

Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally

Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment

Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication

Extreme attention to detail and organizational skills, with ability to prioritize tasks

Quick learner and self-starter with excellent anticipation skills

Pro-active problem solver and independent thinker; ability to follow-up as often as necessary

Highest degree of integrity, professionalism, and diplomacy is required

Strong proficiency in MS Word, Excel, PowerPoint, Outlook and Zoom is required

Familiar with expense platforms such as SAP Concur

Supportive team player with a positive attitude