ROCS Grad Staffing · 1 week ago
Entry Level Accounting Assistant
Chicago, IL
Full-time
Onsite
New Grad, Entry Level
$60K/yr - $70K/yrROCS Grad Staffing is a growing and innovative law firm seeking a full-time Billing Coordinator to join their Accounting Department. The role involves managing the billing process for assigned attorneys and clients, ensuring compliance with firm and client guidelines while providing exceptional service.
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Hiring Manager
Piper Anzallo
Responsibilities
Manage the billing process start to finish for a portfolio of assigned attorneys and clients following firm and client guidelines
Set up and maintain client billing rules and codes and timekeeper rates
Run paperless pre-bills monthly or on-demand
Edit and adjust pre-bills according to attorney instructions and client guidelines
Post invoices to various e-billing systems which may require editing Ledes files
Submit non-electronic invoices by e-mail or mail
Ensure proper backup is included with invoice submissions
Resolve invoice disputes and fully submit all invoices on a timely basis
Prepare and submit client accruals and other reports
Respond to billing requests from clients
Create and maintain internal client billing instructions documentation
Train billing attorneys and assistants in policies and procedures for processing bills within Aderant Expert and Pre-bill Viewer
Automate invoices on BillBlast and track status of bills submitted, identify issues, and work to address rejections and reductions
Establish working relationships with e-billing site vendors; make certain all timekeepers and rates are up-to-date on the sites; submit timekeepers and rates for approval as needed
Maintain full working knowledge of the Firm’s billing functions
Communicate situations as they arise that may require follow-up, such as rate issues, delays in billing, difficult requests, etc
Assist with other administrative tasks and special projects as needed
Qualification
Required
Experience with legal billing and electronic billing required
Proficiency in Microsoft Office required with proven Excel skills
High school diploma required
Basic knowledge of accounting principles
Strong written and oral communication skills
Detail oriented, strong organizational skills, and ability to balance multiple tasks with proven strong time management skills
Ability to work independently and collaboratively in a fast-paced environment
Experience maintaining confidentiality of financial data
Preferred
Experience with Aderant Expert accounting software strongly preferred
Experience with Pre-bill Manager and Expert Image preferred
Bachelor's degree in Accounting, Finance or related field preferred
Company
ROCS Grad Staffing
We help businesses throughout the Northern VA and Washington DC Metropolitan areas find the top recent college grad talent for entry and junior level positions.
Founded in 2003
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Brandon Labman
Co-Founder
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