Children's Healthcare of Atlanta · 15 hours ago
Executive Assistant to Chief Administrative Officer
Children's Healthcare of Atlanta Support Center
Full-time
Onsite
Senior Level
7+ years expChildren's Healthcare of Atlanta is one of the nation’s leading children’s hospitals, committed to making kids better today and healthier tomorrow. They are seeking an Executive Assistant to provide executive-level administrative support for the Executive Team, managing calendars, scheduling meetings, and coordinating various administrative tasks.
ChildrenHealth CareNon Profit
Responsibilities
Maintains calendar and appointment scheduling and works with leader to effectively manage time
Schedules meetings, retreats, locates meeting rooms or outside spaces, orders snacks/meals, develops agendas, invites participants, maintains minutes, greets visitors, prepares materials, checks audiovisual and room setup, and confirms reservations if outside
Maintains payroll reports reflecting assigned staff working, sick, vacation, and other times
Approves expense reports as assigned by leader
May serve on special projects, committees, or act as manager or department representative
Screens incoming telephone calls, follows through when possible, and manages relationships with outside vendors and internal staff and leaders
Prepares department and committee minutes/agenda and coordinates other meeting materials in a timely manner
Processes all invoices for payment and reconciles the financial spending transaction listing on a monthly basis
Provides backup when other Executive Assistants are out or need assistance
Opens, distributes, reads/handles mail and emails as requested or required
Maintains assigned staff vacation, birthday, and celebration schedules
Maintains an up-to-date electronic and paper filing system
Coordinates and communicates all relevant activities of leader with project managers and consultants
Supports Project Consultants and Project Managers to deliver the needs of the leader
Partners with other Executive Assistants to maximize the effectiveness and efficiency of time with leaders
Qualification
Required
7 years of administrative experience for C-level executives
High school diploma or equivalent
Demonstrated verbal and written communication, organizational, customer service, and interpersonal skills
Advanced computer skills including full suite of Microsoft Office and other Windows-based applications
Experience scheduling multi-stakeholder meetings and coordinating meeting logistics, agendas, and minutes
Experience coordinating large-scale executive- and board-level committee meetings and retreats
Demonstrated ability to create professional-level presentations
Preferred
Bachelor's degree in Business, Healthcare, or related field
Company
Children's Healthcare of Atlanta
Children’s Healthcare of Atlanta is a non-profit private foundation that focuses on healthcare for children.
10001+ employees
H1B Sponsorship
Children's Healthcare of Atlanta has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2024 (4)
2023 (5)
2021 (1)
Funding
Current Stage
Late StageTotal Funding
$5.12MKey Investors
Hyundai Hope On Wheels
2025-12-03Series Unknown· $0.37M
2023-08-25Grant· $0.12M
2022-09-27Grant· $0.3M
Leadership Team
Frank Grogan
Endpoint Engineering Team Lead - Mobility
M
Michele Silagy
Director Of Recruiting
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