Roanoke College · 2 weeks ago
Assistant Registrar
Salem, VA
Full-time
Onsite
Mid Level
3+ years expRoanoke College is a nationally ranked residential liberal arts college located in Salem, Virginia. The Assistant Registrar is responsible for supporting functions related to course setup, student course change requests, and assisting with academic correspondence and registrar functions.
Higher Education
Responsibilities
Assists in answering phone and assisting students, faculty, parents and staff.; processes all add/drop forms from students; monitors academic calendar deadlines and refers appeals to Registrar
Assists in monitoring Registrar’s e-mail account in the absence of the Student Records Coordinator: forwards e-mail to appropriate staff member for response; answers e-mail pertaining to duties of this position; and refers appeals to Registrar
Processes all student course change requests (adds, drops, and course withdrawals) from students
Assists in the preparation of correspondence related to academic warning and suspension; prepares agenda for PARA meetings; serves as a resource to concerned parents and students
Utilizes information available through the use of the College’s technology systems
Inputs changes of grades, conversion of incomplete grades and student competencies
Supports registrar functions by assisting with processes related to commencement, proofreading various schedules, catalogs, and publications
Assists in the work of registration
Serves in the absence of other Registrar’s Office Staff members
Contributes to the overall success of the department by performing all other duties as required
Certifies student enrollment for education benefits for the VA; notifies the VA of all changes in a student’s enrollment and maintains records on all VA certifications
Reviews and confirms accuracy of updates the academic catalog in Colleague, based on action taken by the faculty (Coursedog)
Annually, prepares the Curriculum Change Summary. Assists Associate Dean for Academic Affairs and Administration to input and maintain term master course and section scheduling and subsequent changes for all terms
Places note codes on student records for Washington Semester and study abroad
In consultation with the Assistant Registrar, sets up and maintains course and section pre-requisites and monitors accuracy of pre-requisites for each term’s course offerings
Schedules classroom assignments for course offerings and maintain files of all classroom charts; notifies person responsible for the College’s Master Schedules when term classroom assignments are complete
Annually, prepares the Curriculum Change Summary
Maintains, in conjunction with school administrative assistants, data regarding teaching spaces to ensure accuracy of equipment and seating records (Coursedog)Types congratulatory letters to all students completing degree requirements in December and August
Performs other duties as assigned
Qualification
Required
High school diploma or GED
At least 3 years in a related position with experience in higher education preferred
Able to handle large call volume and face-to-face inquiries in a friendly and professional manner
Strong interpersonal, communication, and organizational skills required
Proficient in MS Office products, with an ability to learn College specific software
Company
Roanoke College
Roanoke College is a school in Salem.
51-200 employees
H1B Sponsorship
Roanoke College has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (4)
2024 (2)
2023 (1)
2022 (1)
2021 (2)
2020 (1)
Funding
Current Stage
Growth StageLeadership Team
Jonathan Lee
Director of Strategic Partnerships for Student & Alumni Success
Terri Fox
Chief Information Officer
Recent News
Morningstar.com
2025-05-16
PR Newswire
2025-05-16
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