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Terracon · 1 day ago

Office Administrator/Resource Coordinator/Project Assistant

Lincoln, NE

Full-time

Onsite

Mid Level

3+ years exp

Terracon is a 100 percent employee-owned multidiscipline consulting firm focused on solving engineering and technical challenges. The Office Administrator/Resource Coordinator/Project Assistant will oversee daily office operations, manage service requests, and provide project delivery support to ensure efficient office functioning and great client experiences.

Civil Engineering

H1B Sponsor Likely

Responsibilities

Oversee daily general office operations including but not limited to, coordinating all aspects of the daily office environment by performing tasks such as office maintenance, ordering office supplies, and other related tasks

Determines the safest, most efficient way to dispatch employees and/or equipment to project sites

Receives and manages incoming service requests (internal and external) to dispatch appropriately trained staff for the assignment

Dispatchers multitask with strong communication skills, maintaining efficient operations while ensuring that resources are scheduled when requested and directed where they are most needed

Provide project delivery support including document control and administration, project tracking, project quality and consistency, and drafting communications resulting in great client experience

Ensure the office operates efficiently and effectively by performing various office administration tasks such as but not limited to, ordering office supplies, coordinating and scheduling office equipment maintenance, greeting visitors, vendors, performing office tours, coordinating workstation set up and team introductions, onboarding office new hires, completing certificates of insurance, setting up projects, billing projects and general project tasks

Foster employee engagement by coordinating local office events, trainings, welcoming & onboarding new employees, consistently sharing updates on activities such as wellness initiatives, local recognition programs, and reminders for annual activities such as benefits enrollment and annual engagement surveys

Support the office with computer replacements, asset inventory, and recycling old computers

Answer and manage incoming calls and dispatch employees with appropriate skills or certifications to precise locations at necessary times

Skilled at prioritizing projects and managing logistics (equipment, internal logistics) according to urgency and importance, utilizing negotiation skills when conflicts arise

Relay information and instruction to employees, their managers, labs and other project stakeholders (internal employees, client, contractors, etc.) as appropriate

As the hub for the department/office, maintain communication with field units to coordinate and prioritize schedules day-to-day

Dispatch in an incident and injury free manner consistent with Terracon’s guidelines to keep the care and concern of employees a priority

Communicate effectively with customers, employees, and leaders

Provide updates to project/program team leaders on client deliverables and status of projects, including subtask timelines and deliverable dates including financials (provided by financial analysts/ accountants) or other areas as needed

Follow safety rules, guidelines and standards for all projects

Participate in pre-task planning

Report any safety issues or concerns to management

Be responsible for maintaining quality standards on all projects

Perform other duties as assigned

Qualification

Microsoft OfficeTechnology useTime managementProject managementNegotiation skillsInterpersonal skills

Required

High school diploma or equivalent

Minimum 3 years of relevant experience or the equivalent in training and related experience

Ability to use technology (mobile apps, email, scheduling software, etc.)

Fluent in Microsoft Office applications

Time management skills

Negotiation skills

Interpersonal interaction skills

Valid driver's license with acceptable violation history

Preferred

Associate degree in project management, business management, or human resources

IIF Safety Leadership Terracon course obtained within 1 year in role

Complete Terracon Resource Manager training within 1 year in role

Benefits

Medical

Dental

Vision

Life insurance

401(k) plan

Paid time off

Holidays

Education reimbursement

Various bonus programs

Company

Terracon

Glassdoor3.9

Terracon is a 100 percent employee-owned consulting engineering firm providing quality services to clients.

Founded in 1995

Olathe, Kansas, USA

5001-10000 employees

https://www.terracon.com/about/foundation/

H1B Sponsorship

Terracon has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (39)

2024 (32)

2023 (36)

2022 (24)

2021 (23)

2020 (16)