Apply on Employer Site

NEOGOV · 16 hours ago

Administrative Assistant/Police Chief

Arkansas, AR

Full-time

Onsite

Mid Level

$44K/yr - $66K/yr

4+ years exp

NEOGOV is seeking an Administrative Assistant for the Springdale Police Department. The incumbent will perform administrative and secretarial duties, assist the Chief of Police, and ensure effective communication and organization within the department.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Provide good customer service to both internal and external customers; maintain positive and effective working relationships with other City employees (especially members of their own team), and have regular and reliable attendance that is non-disruptive

Prepare all clerical documents and correspondence from the Chief of Police; screen telephone calls and correspondence

Maintain the calendar for the Chief of Police in conjunction with the Command Staff’s calendars, to include the Assistant Chief of Police and Captains

Respond to questions from the public and other city officials

Order materials and supplies for the Command Staff

Ensure that workers’ compensation claims are filed in a timely manner with the Human Resources Department

Ensure that LOPFI records are current and work in conjunction with the City Clerk's office to maintain LOPFI information

Maintain and monitor the Benevolent Fund for the department

Maintain all department personnel files in compliance with Federal, State and local laws, providing the necessary personnel records to the Human Resources Department and administration. Work with the training unit to gather general information for employee files for newly hired employees

Maintain vital police department rosters; create forms and update databases as required

Maintain police department email groups

Take minutes, and transcribe meeting and disciplinary hearings

Set up rooms for meetings

Provide training to employees of system changes in responsibility area

Maintain confidential and sensitive information and support for the Chief of Police

Enter timesheets for all department employees, work with the Payroll Accountant to ensure data was entered correctly, and that checks are correct and delivered on time

Upload employee timesheets to the server for audit purposes

Create payroll change notices for new employees, resignations, retirees, terminations, position changes within the department, certificate and specialty pay, as well as yearly employee raises

Accounts payable: prepare credit card statements and department invoices for payment by the City Clerk's office

Pick up, sort, and distribute mail from the City Clerk’s office when necessary

Order uniform shirts for civilian employees

Coordinate special projects as assigned. (department photos, Fallen Officer Memorial Ceremony, etc.)

Coordinate award ceremonies; gather nominations, set meetings to determine recipients, make the itinerary, print award certificates, order awards and plaques, purchase and set up refreshments, prepare awards for presentation during ceremony, etc

Coordinate promotion and retirement ceremonies

Manage the event permit process between applicants, Public Works Department, City Clerk's office, and the Downtown Springdale Alliance. Add events to the police department calendars

Enter civilian employee commendations and disciplinary notifications into Blue Team. Access IA Pro to transfer Blue Team information into Professional Standards records

Perform other duties as required or assigned

Qualification

ACIC Level I CertificationCJIS CertificationMicrosoft Office SuiteCustomer ServiceEffective Working RelationshipsData EntryEvent Coordination

Required

High school diploma or GED plus specialized training and/or additional college courses and 4 years of related experience and/or training; or equivalent combination of education and experience

ACIC Level I or CJIS Certification

Must be proficient in the use of a personal computer, Microsoft Office Suite and standard office equipment

Ability to utilize both internal and external resources to obtain information and data necessary to carry out routine assignments and special projects

Must have ability to establish and maintain effective working relationships with management and staff

Must be able to withstand a complete background investigation, polygraph examination, and drug screening(s)

Must be able to pass FBI criminal background fingerprint check and have the ability to comply with state and federal requirements for criminal justice information security standards and obtain necessary certifications