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NEOGOV · 1 day ago

Contract Coordinator II

Everett, WA

Full-time

Onsite

Entry, Mid Level

$82K/yr - $105K/yr

1+ years exp

Snohomish County Human Services is hiring a qualified individual to join the Administrative Services Division in the Contracts Unit. The role involves coordinating and processing nearly 1000 contracts annually, ensuring compliance with guidelines and deadlines while providing quality control for contract documentation.

GovTechHuman ResourcesInformation TechnologySoftware

No H1B

Responsibilities

Coordinates and processes grants, contracts and inter-local agreements and makes applications for such; board appointments, budget transfers, FTE increases; reviewing and preparing departmental action packages; prepares necessary documents; monitors the process throughout the Executive/Council approval process; ensures deadlines, guidelines and authorization requirements are met

Coordination and processes agreements with agencies, vendors and subcontractors: proofs and corrects contracts and documents related to the contracting process; verifies documents for required information and appropriate signatures; and provides quality control to ensure documents are accurate and complete

Performs lead role in the annual Grant Work Plan process in conjunction with annual budget process; reviews and assembles final Grant Work Plan; prepares required forms for Executive Office and Council approval; provides to department staff use in funding source approval process; and prepare year-end report as required per County Code

Maintains and updates the department's Basic Terms and Conditions; ensures content is up-to-date and conform with federal, state and local laws, county code and other legislation as appropriate

Researches legislation, state and federal laws, and county code to confirm specific requirements and cite basis information applicable to departmental contracts; develops and updates procedures to conform to changes in laws and funding agency requirements; communicates changes and trains departmental staff on such

Act as a liaison with the Executive's Office, Council, Department of Finance, and Risk Management during the action package review and approval process, and other departments as required

Coordinates with the County's Risk Management department, funding agencies, department contractors and/or insurance companies/agencies to ensure insurance requirements are fulfilled; assists in the development of new and revised risk management policies and procedures with the County Risk Management department and the Prosecuting Attorney's Office

Creates and maintains department contract templates to include but not be limited to agency contract cover page and exhibits, legislative documents, and interdepartmental tracking sheets; updates documents as required based on federal, state or local law, county code and department procedures; secures approval from other county departments as required

Leads, trains, and provides technical assistance to department staff, and reviews work of Contract Coordinator I

Recognizes and advises appropriate staff members of potential contract problems, and/or potential efficiencies and improvements; researches solutions/efficiencies; recommends and implements updated procedures and improvements

Develops and maintains computerized data management system for departmental contract information utilizing available hardware and software; develops and provides reports as needed for division managers, department director and Executive's Office

Creates and maintains electronic and hard copy files; preserves records according to federal, state and county laws and requirements

Qualification

Contract administrationHuman services knowledgeMicrosoft Office SuiteResearch methodsQuality controlAttention to detailEffective communicationTeam collaborationProblem-solving

Required

A bachelor's degree in business or public administration, PLUS, one (1) year of experience in human services programs, contract preparation and processing, or in a closely related field; OR, any equivalent combination of training and/or experience that provides the required knowledge and abilities

Must pass job related tests

Knowledge of County code pertaining to human services contract administration

Knowledge of state and federal laws, regulations and guidelines pertaining to human services contract administration

Knowledge of operations of Human Services Department and Snohomish County Government

Knowledge of relevant policies, regulations, methods and procedures with regard to contracting and contract processing

Knowledge of insurance requirements pertaining to human services contracts

Knowledge of correct grammar, spelling, and English usage

Knowledge of research methods and techniques

Knowledge of Microsoft Office Suite, including MS Word, Outlook, Access and Excel

Knowledge of records archival requirements and processes

Ability to communicate effectively, both verbally and in writing

Ability to establish and maintain effective working relationships with department staff, county staff, contractors, insurance companies/agencies, and governmental agencies

Ability to perform contract administration duties in support of department contracts

Ability to research, interpret, and apply relevant county code, federal, state and local laws, rules, regulations, and guidelines within area of assignment

Ability to organize and maintain information with a high degree of accuracy

Ability to manage multiple assignments and projects to meet deadlines

Ability to work independently with minimal supervision; prioritize and organize workload

Ability to exercise initiative and judgment and make decisions within the scope of assigned responsibility

Ability to prepare and maintain a variety of correspondence, reports and files

Ability to operate standard office equipment, including scanning and image converter equipment, and other job-related software applications