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Kansas Department of Health and Environment · 1 day ago

Operations Coordinator

Shawnee County, KS

Full-time

Onsite

Entry Level

$18/hr - $21.61/hr

1+ years exp

Kansas Department of Health and Environment is a unique agency that combines public health, environment, and healthcare finance. The Operations Coordinator provides administrative and operational support to various directors, ensuring smooth daily operations and professional representation of the agency.

AssociationFinanceHealth CareWaste Management

No H1B

Responsibilities

Provides administrative and operational support to the Communications Director, Legislative Director, Chief Information Officer, Deputy Secretary for Fiscal Services and Medicaid External Affairs Director

Ensures smooth daily operations and professional representation of the agency

Schedules meetings, answers the main phone line, greets and checks in visitors, and routes inquiries to the appropriate subject matter expert or staff member

Manages sensitive and HIPAA-protected correspondence and documents requiring signature, including logging, tracking, and notifying staff when items are ready for pickup

Frequently engages with sensitive information involving the Governor’s Office and Legislature

Completes the Executive Matrix report

Assists with general administrative functions such as maintaining the KDHE agency’s phone directory, managing backup phone lists, and creating templates and documents using Word, Excel, PowerPoint, or Publisher

Supports office coordination and logistical needs, including onboarding and workspace preparation for new employees, maintaining office and equipment inventories, and coordinating with IT to resolve technology issues

Assists with timely staff travel arrangements and reimbursements in accordance with agency procedures

Qualification

Administrative supportProject coordinationMicrosoft Office SuitePublic sector experienceAttention to detailProofreadingWritten communicationOral communicationAdaptability

Required

High School, GED

Valid Driver's License - Incumbent is required to have and maintain a valid driver's license when operating a state vehicle, a private vehicle, or a rental vehicle for the benefit of the State

One year experience in general office, clerical/administrative support work implementing/monitoring activities relevant to the agency's programs. Education may be substituted for experience as determined relevant by the agency

Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas