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E-470 Public Highway Authority · 1 day ago

Risk & Compliance Administrative Coordinator

Aurora, CO

Full-time

Onsite

Mid Level

4+ years exp

E-470 Public Highway Authority is seeking a Risk & Compliance Administrative Coordinator to provide administrative documentation and project coordination support for their risk management and compliance functions. The role involves managing insurance claims, coordinating documentation, and maintaining organized records to support compliance and risk management operations.

Transportation/Trucking/Railroad

Responsibilities

Manage all insurance claims, including property, auto, liability, workers’ compensation, and third-party subrogation recovery

Provide administrative support for insurance claims processes including property, auto, liability, workers’ compensation, and third-party recovery

Coordinate documentation and communications with insurance carriers, brokers, and third-party administrators (TPAs) to support timely reporting and resolution

Maintain organized, confidential insurance and claims files in SharePoint and designated systems in accordance with record retention requirements

Track claim status updates, deadlines, and documentation to support follow-up and timely closure

Prepare recurring claims activity summaries, status updates, and administrative reports for the HR & Risk Manager and leadership

Support insurance policy administration activities including document management, renewal preparation support, and coverage information collection

Administer the Certificate of Insurance (COI) program, including collection, verification, tracking, and renewal monitoring for all vendors, contractors, and consultants

Track vendor and contractor compliance using Smartsheet and maintain accurate COI expiration and renewal schedules

Provide administrative coordination support to internal staff by responding to COI documentation requests and routing technical questions to the HR & Risk Manager as needed

Maintain and continuously improve COI tracking tools, workflows, and documentation processes to support consistency and compliance

Support E-470’s administrative intake, tracking, and documentation processes for Colorado Open Records Act (CORA) requests under the direction of the HR & Risk Manager

Maintain detailed CORA logs, track timelines, and support timely document coordination across departments

Organize records in SharePoint using established folder structures, version control, naming conventions, and secure document handling practices

Maintain compliance-related records and documentation to support internal audits, reporting, and public accountability requirements

Provide administrative and project coordination support to the Risk Enterprise Committee, including meeting logistics, agenda preparation, and documentation management

Maintain project tracking systems (Smartsheet required) to monitor committee initiatives, assigned tasks, timelines, and deliverables

Support the Safety Committee and related training programs by coordinating meetings, agendas, minutes, attendance records, and documentation

Track and reconcile departmental expenses for insurance, claims, training, and professional services

Maintain confidentiality and demonstrate sound judgment in handling sensitive information

Participate in special projects and initiatives that enhance organizational compliance and risk management practices

Qualification

Risk managementInsurance administrationRecords managementSmartsheetSharePointMicrosoft Office SuiteAnalytical skillsCommunication skillsOrganizational skillsConfidentiality

Required

4+ years of experience in administrative support roles related to risk management, insurance administration, compliance coordination, contract administration, records management, or similar functions (public-sector experience preferred)

Excellent organizational and analytical skills with strong attention to detail

Proficiency in Smartsheet and SharePoint

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); experience with insurance or compliance tracking software preferred

Strong written and verbal communication skills, with the ability to interact effectively across departments and with external partners

Ability to maintain confidentiality and exercise independent judgment

Valid Colorado driver's license and ability to operate Authority vehicles

Bachelor's degree in risk management, business administration, or a related field; or an equivalent combination of education and experience