Welch's · 14 hours ago
R&D Coordinator
Waltham, MA
Full-time
Hybrid
Mid, Senior Level
$60K/yr - $70K/yr
5+ years expWelch's is on a journey towards becoming the global leader of fruit-based food and beverages, and they are seeking an R&D Coordinator to provide operational, administrative, and technical support for the Research & Development function. The role involves managing business operations, budget administration, purchasing workflows, and facilitating communication across R&D teams.
E-CommerceFood and Beverage
Responsibilities
Serve as the primary business coordinator for R&D, ensuring alignment with company strategies, operational goals, and cross-functional priorities
Facilitate resource planning, project tracking, financial monitoring, and cost-savings initiatives, including preparing related reports, dashboards, and documentation
Maintain the Airtable program and associated dashboards, ensuring accurate data, streamlined workflows, and clear visibility into R&D priorities and project status
Manage purchasing workflows, including PO requisitions, invoice tracking, status follow-ups, and issue resolution with internal and external partners
Support R&D capital projects by setting up projects in the ERP system, managing related purchasing activities, tracking invoices, and monitoring progress through installation, asset tagging, and closure
Administer contracts and vendor agreements, ensuring compliance with legal and company policies, maintaining a central repository, and coordinating renewals, amendments, and expenditures
Monitor vendor performance and oversee contract lifecycle activities from initiation through renewal or closeout
Support budget processes by helping to build budget forecasts, tracking expenses, monitoring spending trends, identifying deviations to plan, and preparing financial summaries, and ERP-related financial workflows
Maintain organized and secure files, training logs, skill matrices, databases, and confidential records with high attention to detail and data accuracy
Coordinate communication and information flow between R&D and cross-functional teams to ensure timely collaboration and operational efficiency
Manage systems such as SharePoint, SpecNet, DevEx, Accolade, Infor, and other R&D platforms by configuring data, maintaining permissions, generating dashboards, and running queries
Support data entry, configuration, and validation tasks associated with future ERP system transitions, ensuring high data integrity
Oversee compliance requirements related to R&D permits, licenses, and regulatory documentation, tracking deadlines and preparing required submissions
Provide coordination support for R&D safety programs, including maintaining Safety Data Sheets (SDS), managing training schedules, supporting audits, and taking meeting notes for safety committee meetings
Maintain and support document management, product lifecycle management, and enterprise resource planning systems with accurate data, user access oversight, and process troubleshooting
Learn and utilize generative AI tools (e.g., ChatGPT, MS Co-pilot, etc.) to automate workflows, create summaries, and increase team efficiency
Research and propose new tools and strategies to optimize team productivity
Train R&D team members on emerging tools and technologies to enhance operational processes, whether through formal training sessions or informal knowledge-sharing, depending on team needs
Other duties as assigned
Qualification
Required
5+ years of experience in project coordination, operations, or business management role supporting technical or senior leadership teams
Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Demonstrated ability to work with a high level of detail, accuracy, and consistency, especially in data-heavy workflows
Excellent written and verbal communication skills with demonstrated cross-functional collaboration
High level of discretion when working with sensitive, confidential, or proprietary information
Preferred
AS or BS degree
Experience supporting technical or R&D teams strongly preferred
Experience working in a food & beverage or manufacturing environment
Familiarity with financial and procurement systems (e.g., Oracle or other ERP systems)
Proficiency with enterprise systems (SharePoint, Product Lifecycle Management tools, or equivalent)
Experience with AI tools for administrative and operational efficiency
Experience supporting project and contract administration, video conferencing tools (Zoom, RingCentral, Teams), and budget management
Benefits
Paid Time Off and Holidays: Enjoy time away from the office to rest and recharge
Paid Volunteer Time Off: 40 hours of paid volunteer time for all non-union employees
Development & Advancement: Access to LinkedIn Learning as well as both formal and informal opportunities to develop and grow your career
Compensation Package Consisting of Competitive Base Salary and Annual Incentive Plan (Bonus)
401K plan with Generous Company Match
Flexible Benefits from your first day: Choose the benefits that meet your needs and preferences
Health, Dental & Vision Insurance
Health Savings Accounts
Life and accident insurance
Employee Assistance Programs
Tuition reimbursement program
Additional benefits available through Perks at Work
Paid parental (and adoption) leave – Available after 12 months of employment
Company
Welch's
Official Welch's Pinterest Page. Grape Goodness, juicy ideas, recipes & fun snacks! www.welchs.com
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Andrew Hartshorn
Chief Brand Innovation Officer
Recent News
2026-01-06
2025-10-30
2025-10-29
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