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Acme Smoked Fish Corp · 1 day ago

Office Administrator

Brooklyn, NY

Full-time

Onsite

Entry Level

$23/hr - $25/hr

2+ years exp

Acme Smoked Fish Corp is a leading seafood processor and distributor committed to quality and sustainability. The Office Administrator plays a crucial role in ensuring efficient daily operations, managing office supplies, vendor relationships, and providing exceptional customer service while maintaining a welcoming environment.

AgricultureFood and BeverageHospitality

H1B Sponsor Likely

Responsibilities

Manage office, pantry, and kitchen supplies, including inventory tracking and reordering

Maintain office expense records and support budget tracking

Process vendor invoices, verify accuracy, and route for approvals

Liaise with vendors (cleaning, maintenance, catering, shredding, shipping) to ensure high-quality service

Support contract reviews and renewals (e.g., water coolers, office services)

Coordinate office logistics with the Gem Street office for shipping supplies, office materials, and related needs

Maintain organized physical and electronic filing systems in compliance with retention requirements

Support audits by preparing visitor logs, vendor documentation, and invoices

Oversee mail/package delivery systems and coordinate shred-box pickups

Greet and assist visitors, contractors, and vendors while managing sign-in/out procedures and ensuring adherence to safety and facility access protocols

Maintain a clean, professional, and welcoming reception area

Coordinate visitor access, temporary security badges, and meeting room setup

Prepare meeting rooms and manage hospitality needs for internal and external meetings

Serve as the primary point of contact for guests, ensuring an excellent first impression

Manage shared calendars, meeting schedules, and conference room bookings

Coordinate internal meetings and events, including catering, setup, and breakdown

Monitor and coordinate maintenance for office equipment (e.g., printers, coffee machines, postage machine, water coolers)

Partner with porter/janitorial teams to ensure clean and organized shared spaces

Support internal employee events such as luncheons, celebrations, and team gatherings

Receive, sort, and distribute daily mail and packages

Manage UPS and FedEx accounts, including order entry, billing, and issue resolution

Respond to administrative inquiries and provide timely customer service to internal teams

Provide required documentation (e.g., HACCP letters, certificates of insurance) upon request

Qualification

Office ManagementVendor ManagementCalendar CoordinationMicrosoft Office SuiteShipping SystemsCommunication SkillsOrganizational SkillsProblem-Solving

Required

Associate degree in Business Administration, Office Management, or a related field

2+ years of experience in an administrative, office support, or coordination role, preferably in a manufacturing or multi-department environment

Experience managing office supplies, vendor relationships, and service providers

Proficiency with shipping and mail systems (e.g., UPS, FedEx) and calendar/meeting coordination tools

Demonstrated ability to coordinate meetings, events, and hospitality needs while handling confidential information with professionalism

Exceptional verbal and written communication skills, with a professional and customer-focused demeanor

Strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment

Proficient in Microsoft Office Suite and familiar with clerical procedures such as recordkeeping and filing

Problem-solving mindset with the ability to work independently and collaboratively, follow through on tasks, and proactively support office operations

Able to handle confidential information with discretion; comfortable using shipping systems (UPS, FedEx) and standard office equipment

Basic financial literacy, including invoice review and expense tracking; completes required training programs as assigned

Benefits

Competitive compensation including annual discretionary bonus.

Opportunity to choose the medical plan that works best for your family.

Flexible spending accounts (Medical + Dependent Care).

Health Savings Account option with quarterly employer contributions.

401(k).

Dental Insurance.

Vision Insurance.

Company Sponsored Group Term Life.

Voluntary Life Insurance options for you and your dependents.

Paid time off including company and floating holidays.

Tuition Reimbursement.

Paid Parental Leave.

CASH employee referral program.

Company

Acme Smoked Fish Corp

Acme Smoked Fish Corp is a food & beverages company offering smoked fish and pickled herring.

Founded in 1954

Brooklyn, New York, USA

501-1000 employees

http://acmesmokedfish.com

H1B Sponsorship

Acme Smoked Fish Corp has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (1)

2024 (1)

2023 (1)

2022 (1)

2021 (4)

2020 (5)