Kaiser Permanente · 12 hours ago
Administrative Specialist III
Los Angeles, CA
Full-time
Onsite
Mid Level
3+ years expKaiser Permanente is seeking an Administrative Specialist III to provide advanced administrative support associated with office operations. The role involves managing confidential departmental information, organizing project meetings, and maintaining executive calendars.
Health CareHospitalMental HealthNon ProfitPersonal Health
Responsibilities
Completes special projects/adhoc reports, including designing graphic presentations, as delegated by management
Orchestrates and organizes project meetings, schedules and materials such as agendas, timelines, reports and presentations
Takes minutes
May perform desktop publishing
Uses a variety of software to compose letters/prepares reports for executive/manager review
Maintains confidential department files and records
Maintains manager/executives calendar; arranges meetings, conferences and travel itineraries
Screens telephone calls/visitors, refers to appropriate staff member
Interprets policies and procedures in response to inquiries
May provide information to top level management, Board Members. Etc
Reviews/screens manager/executives mail, researches issues and provides recommendations
May provide training/direction to other non-exempt personnel
Qualification
Required
Minimum three (3) years of secretarial/administrative or comparable experience
High School Diploma or General Education Development (GED) required
Advanced writing, reading and arithmetic skills required
Ability to respond to top level management inquiries and assemble highly confidential/sensitive information
Strong customer service skills required to communicate effectively with all levels of management internal/external
Initiative and analytical ability to research and prepare reports
Proficient with software used by the department (i.e.: KP Payroll System, MS Word, Excel)
Proficiency in MS Word & MS Excel must be demonstrated through testing
Word processing speed: 40 wpm required
Must be able to work in a Labor/Management Partnership environment
Preferred
Business school/college level courses highly preferred
Company
Kaiser Permanente
Kaiser Permanente is a health organization that offers disease prevention, mental healthcare, and chronic disease management services.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$7.48M2018-07-17Grant· $0.08M
2014-08-05Grant· $7.4M
Leadership Team
Gregory Adams
Chair and Chief Executive Officer
James L. Robinson III
Senior Vice President/Area Manager
Recent News
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2025-12-24
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