Apply on Employer Site

The Museum of Modern Art · 11 hours ago

Assistant to the Senior Deputy Director for Exhibitions and Collections

New York, NY

Full-time

Onsite

Mid, Senior Level

$70K/yr - $80K/yr

5+ years exp

The Museum of Modern Art is currently accepting applications for an Assistant to oversee and perform confidential executive level administrative support for the Office of the Senior Deputy Director of Exhibitions and Collections. This role involves facilitating communication between senior leadership and managing various administrative functions to support the exhibition schedule and departmental needs.

ArtEducationEventsFinance

H1B Sponsor Likely

Responsibilities

Oversees confidential administrative functions of the Office of the Senior Deputy Director of Exhibitions and Collections (SDDEC) and the Division of Exhibitions and Collections and its six departments: Exhibition Planning and Administration; Exhibition Design and Production; Registration and Collections Management; Performance and Live Arts Planning; Collection and Exhibition Information and Imaging and Visual Resources

Maintains the calendar and coordinates meetings for SDDEC; prepares and distributes agendas and minutes and follows up on action items. Makes travel arrangements, sets itineraries and manages departmental records

Coordinates needs of the SDDEC and Exhibitions and Collections in the areas of human resources, information technology, facilities, contracts, and budget/finance. Works with Finance to prepare the SDDEC’s departmental budget, including preparation of financial reports; oversees expenditures and maintains associated financial files. Prepares computer and equipment requests

Administrates the Museum’s multi-year exhibition schedule under the direction of the SDDEC and the departments of Exhibitions and Collections. Coordinates and troubleshoots the intersection of dates of other key Museum-wide programs, events and fundraising. Supports the success of the exhibition schedule by being a pivotal information point and team player with other curatorial, programming, event and fundraising departments

Administrates and coordinates key meetings of the Office of the Senior Deputy Director of Exhibitions and Collections: Bi-Weekly Direct Report Meeting; Exhibition Committee (3x year); Exhibition Kick-offs (10-15x year); Titling Committee (4x year); Exhibitions and Collections All Staff Meeting (3x year); and others as directed

Ensures projects of the Office of the SDDEC are established and executed for timely delivery according to deadlines. Monitors and tracks a divisional schedule of annual goal setting, projects, key meetings and activities for Exhibitions and Collections

Maintains and supports effective working relationships between the office of the SDDEC and other senior leaders, Museum departments, other museums, and fellow colleagues

Acts as a liaison and attends to special requests from external collaborators, including fellow art institutions and museum colleagues, commercial galleries, artists, outside scholars, and Museum donors. Accompanies and/or acts as the SDDEC’s delegate at meetings and special events

Assists in the preparation, including research and writing, of reports, presentations, documents and correspondence

Corresponds with outside persons, other institutions, and Museum staff on behalf of the SDDEC. Responds to inquiries from staff and public in person, by phone, or by written correspondence. Sorts mail

Acts in a confidential capacity to support the SDDEC as it pertains to current and future labor-relations policies, practices, and strategies

Performs any other duties reasonably related to the functions described above

Qualification

Calendar managementProject managementCommunication skillsMicrosoft OfficeArtsCulture experienceDiscretionAttention to detailInterpersonal skillsTime managementInitiativeWork independently

Required

Bachelor's degree and a minimum five or more years of related experience supporting a senior-level executive or equivalent

Strong initiative, attention to detail and interpersonal skills

Excellent skills in time and calendar management

Comprehensive knowledge of office practices and procedures. Skills in project management and coordinating administrative services

Excellent computer skills (including Microsoft office; Excel; Google suite; PowerPoint)

Excellent verbal and written communication skills

Ability to work independently, meet deadlines, and coordinate projects simultaneously with tact and diplomacy

Ability to work with minimal direction, exercising a high level of discretion and initiative

Comfortable in a dynamic and fast-paced environment

Background in the history of modern art and experience in arts and culture

Company

The Museum of Modern Art

The Museum of Modern Art connects people from around the world to the art of our time.

Founded in 1929

New York, New York, USA

501-1000 employees

http://www.moma.org

H1B Sponsorship

The Museum of Modern Art has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (4)

2024 (11)

2023 (1)

2022 (2)

2021 (4)

2020 (5)