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Human Services Management Corporation · 1 day ago

Facilities Administrative Assistant

Milford, MA

Full-time

Onsite

Entry Level

1+ years exp

Human Services Management Corporation (HSMC) provides shared business and consulting services to human services agencies. The Facilities Administrative Assistant will provide administrative support and general clerical services for the Facilities department, including scheduling inspections and maintaining records.

Health CareHuman ResourcesInformation TechnologyManagement ConsultingMarketing

Responsibilities

Schedule inspections for buildings, fire extinguishers, sprinklers, alarms, HVAC equipment, kitchen equipment, Board of Health, and Life Safety in accordance with regulatory timelines

Assist maintenance staff with ordering parts and materials as needed

Develop and maintain relations with executives, stakeholders and external parties

Review and reconcile maintenance invoices for accuracy

Process tickets, assign to maintenance staff, monitor progress, and run reports as necessary

Perform administrative duties including composing documents for signature, generating reports, analysis of data, planning business conferences, assisting with administration of office procedures, and researching a variety of information requests

Perform and/or assist others in assigned tasks related to information/communication flow

Maintain and organize various records and files

Monitor office supplies inventory and place orders as necessary

Ensure optimal internal and external customer service