Innova Solutions · 2 days ago
Administrative Assistant
New York, NY
Contract
Onsite
New Grad, Entry Level
$30/hr - $35/hrInnova Solutions is a global company that provides technology and business transformation solutions. They are seeking an Administrative Assistant to provide comprehensive administrative support, manage calendars, coordinate travel, and handle sensitive information in a professional manner.
Artificial Intelligence (AI)Business Information SystemsCloud Data ServicesConsultingCyber SecurityInformation TechnologyInfrastructureIT ManagementMachine LearningSoftware
Responsibilities
Provide administrative support in a team-oriented environment; Flexibility to support varying teams and cover where necessary
Proactive and detailed calendar management across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls
Manage a high volume of incoming phone calls; take detailed and accurate messages while interacting with high level business leaders and clients in a professional manner
Coordinates domestic and international travel arrangements as required, including visa procurement, and processes expense reports or related invoices in a timely manner
Arrange internal and client meetings on and off the campus - working with conference services to book conference rooms and catering, register guests, ensure materials organized
Perform general administrative duties including but not limited to phone answering, time entry, copying, scanning, filing, mailing, archiving and other ad hoc projects as requested
Handles highly confidential and sensitive client information with utmost discretion
Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required
Adhere to Compliance regulations and gain the relevant approvals
Qualification
Required
Experience as an Administrative Assistant supporting executives in a complex environment, preferably in financial services, private sector, or government
Ability to exercise excellent judgement and discretion in dealing with confidential material or handling highly sensitive information
Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally
Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment
Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication
Extreme attention to detail and organizational skills, with ability to prioritize tasks
Quick learner and self-starter with excellent anticipation skills
Pro-active problem solver and independent thinker; ability to follow-up as often as necessary
Highest degree of integrity, professionalism, and diplomacy is required
Strong proficiency in MS Word, Excel, PowerPoint, Outlook, and Zoom is required
Familiar with expense platforms such as SAP Concur
Supportive team player with a positive attitude
Benefits
Medical & pharmacy coverage
Dental/vision insurance
401(k)
Health saving account (HSA)
Flexible spending account (FSA)
Life Insurance
Pet Insurance
Short term and Long term Disability
Accident & Critical illness coverage
Pre-paid legal & ID theft protection
Sick time
Other types of paid leaves (as required by law)
Employee Assistance Program (EAP)
Company
Innova Solutions
Innova Solutions is an IT company that specializes in data analytics, cloud computing, cyber security, and machine learning.
Founded in 1998
10001+ employees
H1B Sponsorship
Innova Solutions has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (452)
2024 (399)
2023 (290)
2022 (78)
2021 (36)
2020 (98)
Funding
Current Stage
Late StageTotal Funding
unknown2012-01-01Private Equity
Leadership Team
R
Raj Sardana
Founder and CEO
A
Atul Gambhir
Chief Information & Product Officer
Recent News
2025-12-15
EIN Presswire
2025-08-01
Company data provided by crunchbase