Clarity Clinic · 5 days ago
Human Resources Coordinator
Chicago, IL
Full-time
Onsite
Entry Level
$23/hr - $30/hr
1+ years expClarity Clinic is an interdisciplinary group private practice focused on providing holistic care for mental wellness. They are seeking a Human Resources Coordinator to support the daily execution of core HR processes including onboarding, payroll administration, and employee records management.
Mental Health Care
Responsibilities
Coordinate the onboarding and orientation process for all new hires, serving as a primary point of contact for first day details and pre employment requirements
Prepare and send offer and onboarding documentation as directed, ensuring completion and proper storage of required forms
Partner with Talent Acquisition and hiring managers to ensure a smooth handoff from accepted offer to start date
Assist with employee status changes, transfers, and terminations by processing related paperwork and system updates
Support payroll preparation and processing, including data entry of new hires, status changes, terminations, and pay adjustments in the HRIS and payroll systems
Review timekeeping records for accuracy and coordinate with managers to resolve discrepancies prior to payroll processing
Maintain payroll and HRIS data integrity, including audits, troubleshooting, and working with internal partners to resolve issues
Maintain electronic and physical employee records in accordance with legal and organizational requirements, including I-9 documentation, licenses, and certifications
Conduct periodic audits of employee files and system records to ensure compliance and accuracy
Assist with compliance reporting, such as annual filings, internal audits, and other HR reporting needs
Respond to employee and manager inquiries related to HR policies, benefits, payroll, and processes, escalating complex issues to HR leadership as appropriate
Assist with communication of HR programs, policies, and reminders through email, intranet, and other channels
Support HR projects such as engagement initiatives, benefit open enrollment, policy updates, and training logistics
Post job openings to the ATS and external job boards as requested by Talent Acquisition
Assist with interview scheduling, candidate travel or virtual logistics, and communication templates
Help maintain accuracy of candidate and requisition information in the ATS and support recruiting metrics and reporting
Generate and compile regular and ad hoc HR reports and dashboards to support decision making
Maintain confidentiality of sensitive employee information at all times
Perform other related duties as assigned to support the HR team and organizational priorities
Qualification
Required
High School Diploma or equivalent required
Bachelor's degree and/or equivalent years of professional experience required
General knowledge of federal and state employment laws or willingness to learn quickly
Self-directed and process oriented with the ability to manage multiple tasks and priorities within a team environment
Excellent interpersonal, written, and verbal communication skills, including the ability to handle sensitive and confidential situations
Strong analytical skills with the ability to run and interpret reports and identify data discrepancies
High attention to detail with consistent and accurate data entry and document review
Proficiency with Microsoft Office or Google Workspace tools
Demonstrated commitment to customer service and responsiveness to employee and leader needs
Preferred
1 to 3 years of experience in a Human Resources role or related administrative role preferred
Experience in a healthcare or behavioral health organization preferred
Experience working with HRIS and ATS systems; Rippling experience preferred
Company
Clarity Clinic
Clarity Clinic offers leading in-person and virtual psychiatry (medication management), therapy, PHP & IOP, TMS for depression, and psychological testing services with locations throughout the Chicagoland area: Chicago Loop, River North, Lakeview Broadway & Belmont, Arlington Heights, Evanston, and Mokena.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Pavan Prasad, MD
CEO
Dr. Stacy Lott, PsyD
Chief Operating Officer
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