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Juno Search Partners · 16 hours ago

Executive Assistant to Chief Executive Officer

Montgomery County, PA

Full-time

Hybrid

Senior Level, Lead/Staff

10+ years exp

Juno Search Partners is a start-up biotech in Montgomery County, PA, seeking an Executive Assistant to provide a broad range of administrative support to the CEO. The role requires a proactive and detail-oriented individual to manage the CEO's calendar, travel, and Board preparations, while maintaining professionalism and confidentiality.

ConsultingMarketing

Comp. & Benefits

Hiring Manager

Jesse Harootunian

Responsibilities

The Executive Administration and Operations for the CEO is a direct reflection of the CEO and the company. Therefore, it is critical that the candidate always operates with the highest level of professionalism, and that the candidate builds and maintains credibility, trust, and support with both internal and external stakeholders

Administrative support for the CEO requires proactive anticipation of needs to help shape thoughtful actions. A keen attention to detail, acting with a sense of urgency, maintaining confidentiality, and the ability to quickly adapt to changing needs and circumstances are keys to success

Planning, coordinating, and ensuring proactive management of calendar, travel, and expense reporting is required. The person in this role may also be asked to provide back-up support for other members of the C-suite

Screening and appropriately triaging / redirecting general inquiries from internal and external stakeholders in a manner that reflects an ability to discern between critical and less urgent matters

Support the CEO in Board and Committee preparation, including but not limited to planning, scheduling and successfully executing Board meetings and logistics, ensuring timely execution of Board deliverables, creating and editing PowerPoint presentations and proof-reading materials to ensure high quality materials

Support the CEO’s direct and indirect interactions and deliverables to the Board of Directors. This includes dissemination of Board materials, regular and ad-hoc Board meeting planning, and travel planning for Board members as needed

Partner with other members of the Management Team to support corporate initiatives, as needed

Establish and maintain strong working relationships with key internal and external stakeholders and their administrative support

Create/edit/format presentation slide decks using Microsoft PowerPoint

Other projects as assigned

Qualification

Executive support experienceBiotechnology industry experienceMicrosoft Office 365SharePoint proficiencyProfessionalismAttention to detailAdaptability

Required

Bachelor's degree or equivalent and 10 years of directly related experience required

Significant responsibility working in a dynamic, demanding, and fast-paced environment

Previous experience supporting the CEO or C-level executive is highly desirable

Proficient in SharePoint/Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams), and other collaboration tools; experienced working in Apple / Mac based computing environment