Apply on Employer Site

Johnson & Johnson Innovative Medicine · 2 days ago

Executive Administrative Assistant

Spring House, PA

Full-time

Hybrid

Senior Level, Lead/Staff

8+ years exp

Johnson & Johnson is a leader in healthcare innovation, aiming to develop treatments and solutions that profoundly impact health for humanity. The Executive Administrative Assistant will provide high-level administrative and organizational support, manage complex calendars, and assist in recruitment and onboarding processes.

Pharmaceuticals

Responsibilities

Manage complex, multi-time-zone calendars. Prepare materials for meetings with pre-reads and logistics

Arrange travel, itineraries, accommodations, and expense reporting; ensure policy compliance

Communicating effectively and articulately with all levels of the organization

Assisting in the preparation for meetings including team specific meetings, leadership specific meetings, overseeing logistics, speakers, and venues to ensure seamless execution. An AMEX Corporate Meeting Card will be required

Oversee and support fellow administrative professionals within Interventional Oncology team to foster a collaborative and efficient administrative environment as well as providing back-up coverage for other administrative staff when necessary

Recruitment Support: Collaborate with HR on job postings, interviews, and assist with onboarding/offboarding for team members and contractors. Maintain monthly INTO Organization Chart updates

Staying informed regarding company policies, procedures and guidelines relevant to the functioning of the groups

Achieving results in the absence of day-to-day guidance

Confidentiality & Security: Manage sensitive documents and information with discretion and professionalism

Qualification

Microsoft OfficeOrganizational SkillsCommunication SkillsTravel PlanningOffice AdministrationProfessional EthicsCustomer CentricityDiary ManagementDocument ManagementData CapturingPresentation DevelopmentContract MonitoringTypingProcess OrientedOrganizingProblem Solving

Required

A minimum of a high school diploma is required. An associates degree is preferred

A minimum of eight (8) years' high-level assistant/office management experience ideally in a fast-paced environment is required

Strong organizational skills are required

Must have excellent written and verbal communication skills including attention to detail and ability to effectively multi-task with a willingness to perform a wide range of tasks

Manages multiple, sometimes conflicting priorities in a fast-paced and demanding environment

Ability to prioritize and execute tasks with minimal direction or supervision is required

Ability to interface with staff and senior level leaders, and executive leadership of internal/external partners is required

Highly proficient in Microsoft Office including Word, Outlook, Excel, and PowerPoint are required

Proficient with eMarketplace, Concur