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Consilio LLC · 11 hours ago

Executive Legal Assistant

DC-Baltimore Area

Full-time

Hybrid

Mid, Senior Level

$90K/yr - $110K/yr

5+ years exp

Consilio LLC is seeking a tenured, well-organized Executive Legal Assistant on behalf of a law firm in Washington, DC. The role involves supporting attorneys and executives by managing their practices, coordinating schedules, and ensuring effective communication with clients and team members.

EdiscoveryEnterprise SoftwareLegalSoftwareSoftware Engineering

Hiring Manager

Brittany Weyant

Responsibilities

Completes and carries out major assignments and a broad variety of tasks in support of the partner's practice

Exercises judgment and delegates administrative tasks and document work as appropriate to other Legal Support Services team members (Legal Support Assistants and Legal Administrative Assistants) and firm resources. When delegating, maintains responsibility for and tracks all activities/tasks/projects to successful completion. Collaborates with peers to provide team support and coverage

Performs work that substantively and positively impacts the success of the partner's financial viability with client matters

Exercises discretion and professional judgment with confidential and sensitive matters

Plans, coordinates, and ensures attorney Outlook calendars are maintained; identifies and resolves scheduling conflicts; coordinates complex travel itineraries

Works closely and proactively with attorneys to keep them well informed of upcoming commitments and responsibilities, preparing materials in advance, and following up appropriately

Successfully completes critical aspects of deliverables with a proactive, hands-on approach, including drafting letters or other correspondence, preparing reports, and other tasks that facilitate partner's ability to effectively build the practice

Handles extensive direct interaction with clients and outside business contacts

Prepares agendas, reports, and presentations; composes correspondence that is sometimes confidential

Develops and maintains professional relationships and ensures teams work together efficiently and effectively, providing clear direction and constructive feedback on projects and assignments

Coordinates department or practice group meetings. Takes lead in preparing logistics and engaging appropriate parties to ensure a successful meeting

Participates in practice group and client team meetings, as appropriate. Prepares meeting agendas, reviews meeting materials for accuracy and completeness and distributes to meeting attendees

Maintains paper and electronic filing systems, helping to ensure compliance with Information Governance policies and procedures

Oversees billing matters (prebilling tasks including all approval forms and collaboration correspondence, international billing, liaise with biller regarding questions/issues, liaise with collections team); monitors client budgets for reporting purposes

Qualification

Executive administrative experienceCalendar managementClient interactionDocument preparationMeeting coordinationFiling systems managementBilling oversightTeam collaborationConfidentiality