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MSS Solutions, LLC · 4 days ago

Project Coordinator - Mechanical

Charlotte, NC

Full-time

Onsite

New Grad, Entry Level

MSS Solutions, LLC is experiencing phenomenal growth and is seeking a Project Coordinator - Mechanical. The role involves managing daily labor reports, assisting in job reporting activities, and maintaining job files, while collaborating with various teams to ensure project success.

Heating Ventilation and Air Conditioning (HVAC)Information TechnologySoftware

Responsibilities

Responsible for managing and publishing daily labor reports at appropriate levels, including short-term and long-term manning profile trackers. (Maintain Master Schedule to forecast/communicate scheduling conflicts)

Manage/execute the essential truck-based team support functions - recording activity, scheduling

Works closely with the Administrative Contract Management team to establish accurate customer database, contract set-up, scheduling, job set-up procedures

Works closely with Service Administration to assist in job reporting activities, as necessary

Assist in setting up and maintaining the job files utilizing Vista Viewpoint/ACC

Assist in maintaining reporting tools such as insurance requirements for subcontractors

Assist in preparing material and equipment inventory and delivery schedules

Assist in preparing presentations for customers

Assist in managing contract and change order execution, updating job files with information, and entering subcontractor contracts and change orders

Assist in maintaining monthly reports such as billing, WIP, Certified Payroll, and distribute them to project staff and accounting office

Assist in reviewing ledgers and assist in correcting mis-postings through Job Cost Adjustments or Accounts Payable

Assist in maintaining forecasted cost projections, processing forecast revisions monthly

Assist Accounts Receivable Department with account collections

Attend project meetings as needed

Manage requests for permits and inspections

Manage requests for rental equipment

Establish solid communication with all staff, both project, and corporate, customers and vendors

Occasionally travel to assist regional offices

Other such duties and responsibilities as assigned by the company from time to time

Qualification

MS Office proficiencyMechanical systems knowledgeBasic accounting principlesVista knowledgeMulti-taskLead teamsCommunication skillsOrganizational skillsWork independently

Required

Demonstrated proficiency in MS Office products

Must have excellent communication and organizational skills

Knowledge of basic accounting and business principles required

Ability to work independently, prioritize and multi-task

Ability to accurately work under pressure in meeting deadlines

Ability to lead and direct diverse teams

Ability to occasionally travel to regional offices

Must successfully pass a background check & drug test

Physical Demands: Constant sitting, walking short distances, bending, stooping, twisting, reaching above and/or below shoulder, handling/grasping documents or office equipment, clear speaking and adequate hearing sufficient to communicate effectively and respond appropriately in-person and/or on the telephone, vision sufficient to read source materials and computer screen data, repetitive motions for computer equipment use, lift 25 lbs. occasionally, 5-10 lbs frequently to lift/carry/move objects, files and documents