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RxBenefits, Inc. · 1 day ago

Executive Assistant

United States

Full-time

Remote

Mid Level

$64K/yr - $78K/yr

3+ years exp

RxBenefits, Inc. is seeking an Executive Assistant to provide detailed administrative support for multiple leaders. The role involves managing active calendars, arranging travel plans, and coordinating meetings while exercising discretion and sound judgment.

FitnessHealth Care

Responsibilities

Manages multiple extremely active calendars in Outlook

Compiles and completes expense reports in accordance with Accounting Department’s requirements and deadlines

Approves expense reports on behalf of leader(s) after confirming they meet company policies

Screens incoming calls and emails; takes and delivers accurate messages; responds to requests by gathering and providing information and referring non-routine calls to the appropriate party

Arranges complex and detailed travel plans, itineraries, and agendas

Coordinates and attends meetings (when requested) including preparing agenda, taking notes, and distributing follow-ups to attendees

Provides or arranges onsite support as needed for meetings and events

Creates, maintains, and stores assigned organizational charts on a regular cadence

Assists with preparation of materials for meetings including detailed creating and formatting of professional presentations and documents

Exercises discretion, integrity, and sound independent judgment

Partners with Marketing to organize events, meetings, or conferences, and travels to provide onsite support of said events when requested

Performs light project management tasks including tracking project milestones

Provides back-up support for absent teammates

Researches and executes special projects

Performs other related duties as assigned

Qualification

Microsoft OfficeExecutive Assistant experienceAdobe AcrobatConcurTime managementOrganizational skillsWritten communicationVerbal communicationEmotional intelligenceIntegrity

Required

Bachelor's degree strongly preferred

3+ years' experience as an executive assistant

Highly proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Visio, Adobe Acrobat, and Concur

Ability to work independently in a remote environment and provide prompt support to multiple leaders across multiple time zones

High degree of integrity

Strong time management and organizational skills

Service and client focused mentality

Written and verbal communication skills

Emotional intelligence

Ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response

Benefits

Remote first work environment

Choice of a HDHP or PPO Medical plan, we pay 100% of the premium for the HDHP for you and your eligible family members

Dental, Vision, Short- and Long-Term Disability, and Group Life Insurance that we also pay 100% of premiums (for your family too on Dental and Vision)

Additional buy-up options for Short- and Long-Term Disability and Life Insurance

401(k) with an employer match up to 3.5% available after 60 days

Community Service Day to give back and support what you love in your community

10 company holidays including MLK Day, Juneteenth, and the day after Thanksgiving plus a floating holiday to use as you like

Reimbursements for high-speed internet, we’ll send you a computer and monitors to help you do your best work

Tuition Reimbursement for accredited degree programs

Paid New Parent Leave that can be used for adoption or birth

Pet insurance to protect your furbabies

A robust mental health benefit and EAP service through Spring Health to support you when you need it most