VCCS Shared Services Center · 19 hours ago
Finance Operations Line Supervisor
Daleville, VA
Full-time
Hybrid
Mid, Senior Level
$77K/yr - $87K/yrVCCS Shared Services Center is seeking a Finance Operations Line Supervisor to provide leadership and supervision for the accounts payable process across 23 colleges and the System Office. The role involves ensuring compliance with policies, maintaining internal controls, and providing training to staff while fostering communication with customers.
Education Management
No H1B
Hiring Manager
Heather Anderson, SHRM-CP
Responsibilities
Ensuring Finance staff are complying with VCCS Shared Services Center policies, the Prompt Payment Act, and the Commonwealth Accounting Policies and Procedures (CAPP) manual
Maintaining proper internal controls to ensure accuracy of financial records
Ensuring Finance staff maintain vendor files in accordance with the Department of Accounts (DOA) and VCCS SSC policies, including identification and related requirements for 1099 vendors
Maintaining open and responsive communication with customers
Collaboratively working with SSC functional managers to ensure the colleges’ and System Office’s requirements are met
Ensuring SSC staff reconciles Small Purchase Charge Cards (SPCC) on a monthly basis in accordance with VCCS SSC and CAPP manual policies
Supporting compliance procedures associated with regulatory authorities (e.g. Auditor of Public Accounts, VCCS Internal Audit, and the Department of Accounts)
Providing training to the colleges and System Office to educate necessary personnel on Finance policies and procedures
Enforce compliance with internal controls
Qualification
Required
Working knowledge of advanced bookkeeping practices and automated accounting software
Knowledge of accounts payable functions and auditing of regular vendor payments, lease payments, and other contractual payments
Knowledge of 1099 tax reporting
Extensive knowledge and expertise in interactive accounting systems and interpreting accounting reports
Knowledge of Finance internal control system
Extensive expertise in complex accounts payable transactions
Demonstrated understanding and successful application of process improvement techniques
Collaboratively work with SSC Operations Managers and other functional managers to ensure the college's and System Office's requirements are met
Energetic, resourceful, and self-directed
Willingness to stay on the forefront of accounts payable best practices
Expertise in MS Office products and demonstrated expertise to perform data analysis using Excel and/or MS Access
Operationalize agency goals, objectives, and strategies
Develop staff knowledge, skills, and abilities
Exercise sound judgment, take initiative, handle multiple competing priorities, solve problems, and attend to detail while maintaining a big-picture perspective
Build working relationships to solve problems and achieve common goals
Provide exceptional customer service to internal and external customers in a professional manner and to transfer those attributes to staff
Work effectively and collaboratively in a team environment with matrix reporting relationships and multiple customers
Express thoughts clearly verbally, in writing, and through presentations
Maintain confidentiality
Use the computer hardware and software required for the job, including word processing, database, and spreadsheet applications
Work effectively with a wide range of constituencies
Experience with high-volume Accounts Payable and/or Travel & Expense or equivalent experience
Experience in effectively leading, supervising, and positively motivating a team
Experience leading and delegating daily operational tasks to maximize efficiency and ensure deadlines are met
Experience with internal controls
Experience with a large, automated ERP system such as PeopleSoft, Oracle, or SAP
Preferred
Experience in higher education and/or state government
Experience working with PeopleSoft, including the instances used for this role: VCCS: Administrative Information System (AIS), Commonwealth of Virginia: Cardinal
Administrative experience with a Travel & Expense System (e.g., Chrome River, Concur, etc.)
Experience writing and updating policies and procedures
Experience using continuous improvement techniques
Experience implementing automated system
Knowledge of the CAPP Manual and the Commonwealth of Virginia Prompt Payments statutes
Knowledge of the CAPP Manual Travel Regulations
Experience with a document management system
Working knowledge of eVA
Benefits
Hybrid telework available!
Company
VCCS Shared Services Center
Located in Daleville, VA, the Shared Services Center supports the Virginia Community College System's mission by providing excellent customer service and effective and efficient administrative services to the 23 community colleges and System Office.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase