UMass Chan Medical School · 1 day ago
Administrative Assistant II
Worcester, MA
Full-time
Onsite
Entry Level
2+ years expUMass Chan Medical School is seeking an Administrative Assistant II to provide administrative support to the human resources functions. The role involves organizing documents, data entry, responding to inquiries, and maintaining confidentiality of employee information.
EducationHigher EducationMedical
Responsibilities
Organizes and tracks departmental documents. Creates and maintains hard copy and electronic filing systems
Performs data entry for time keeping and other departmental related functions. May audit others work
Reviews documents and data entry for accuracy. Resolves discrepancies within scope of work
Responds to all inquiries in a timely manner. Effectively communicates with employees and UMMS counterparts as necessary
Generates routine and ad hoc reports for departmental and organizational use
Adheres to all organizational and departmental procedures. Ensures the integrity and confidentiality of employee information
Coordinates with the MBL purchasing group in the placement and tracking of orders
Provides periodic coverage at the front desk and adheres to security protocols
Maintains departmental supply inventory, answers phones, makes photocopies, sends written and electronic correspondence
Performs additional job related duties as required
Qualification
Required
Requires a high school diploma with a minimum 2 years of relevant experience
Ability to follow verbal and written instructions precisely
Demonstrated ability to recognize deviations from standard procedures and initiate appropriate corrective action
Ability to troubleshoot within scope of training
Computer literate and proficient in Microsoft Office Applications
Demonstrated ability to multitask and consistently meet deadlines
Possesses strong attention to detail, ability to maintain accurate written records
Ability to communicate effectively with others
Ability to work effectively both independently and as a member of a team
Preferred
PeopleSoft and Oracle EBS experience preferred
Prior time keeping or payroll experience preferred
Company
UMass Chan Medical School
Massachusetts’ first and only public academic health sciences center is made up of three graduate schools.
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
$13.6MKey Investors
Centers for Disease Control and PreventionCommonwealth of Massachusetts
2025-11-18Grant· $2M
2024-04-03Grant· $11.6M
Leadership Team
M
Marc Uknis
Adjunct Associate Professor Of Surgery, Microbiology & Applied Physiology
Michael Collins
Chancellor
Recent News
2026-01-03
Digital Journal
2025-11-25
2025-11-19
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