NEOGOV · 13 hours ago
Fleet Parts & Inventory Logistics Specialist
VA 22030, VA
Full-time
Onsite
Mid Level
$48K/yr - $77K/yr
3+ years expNEOGOV is seeking a Fleet Parts & Inventory Logistics Specialist to support the operational continuity of the City of Fairfax's fleet services. The role involves sourcing, tracking, distributing, and documenting automotive parts and supplies to ensure efficient repairs and uninterrupted fleet readiness.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Coordinates the procurement, stocking, and distribution of automotive and heavy equipment parts, supplies, and tools to support all city departments
Verifies incoming orders for accuracy in pricing, quantities, part numbers, and quality; negotiates with vendors when discrepancies occur or better pricing is needed
Enters, tracks, and maintains data in the fleet management system, including inventory balances, work order linkage, and parts usage logs
Researches part availability, sources alternate vendors when needed, and confirms delivery timelines to avoid service delays
Receives, unloads, inspects, and distributes shipments for Fleet and Property Yard operations; communicates deliveries to appropriate staff
Fills in for the Automotive Parts Supervisor during absences, ensuring operational continuity and oversight of parts workflow
Transports parts and materials to and from vendors and city facilities across the Washington/Baltimore metro area
Prepares and reconciles daily, weekly, and monthly inventory reports for parts, tires, fuel, and shop supplies
Maintains fuel island operations, including daily inspections, compliance documentation, fuel ordering, and reporting
Tracks invoices and ensures purchases are compliant with contract pricing and city procurement policies
Supports lifecycle inventory programs, including disposal of obsolete stock and updates to the fleet system
Procures small tools and equipment in support of fleet operations; researches new products and prices as requested
Assists in managing contracts for uniforms, shop consumables, and vendor-supplied services at the property yard
Issues PPE gear, janitorial supplies, and shop support materials to departments across the City
Maintains strong vendor and interdepartmental relationships to ensure timely coordination and service delivery
Supports 24/7 emergency operations such as snow response by participating in rotating shifts and coordinating supply logistics
Participates in annual and periodic inventory counts; ensures data accuracy and proper stockroom organization
Assists with uniform and laundry programs by maintaining distribution records, resolving discrepancies, and ensuring service continuity
Maintains a clean and organized, parts room, inventory spaces, and supply areas
Performs other related duties as assigned, which may include night or weekend work depending on operational need
Qualification
Required
High school diploma or GED equivalent is required
A minimum of three (3) years of experience in fleet logistics, automotive parts coordination, or inventory control in a municipal or commercial fleet environment
Demonstrated experience in procurement, warehousing, and vendor coordination is essential
Experience operating a forklift and handling heavy materials safely is required (minimum of one year)
Knowledge of automotive parts, tools, fluids, and heavy-duty vehicle components used in municipal fleet operations
Knowledge of inventory control methods, warehouse operations, and supply chain best practices
Familiarity with procurement procedures, invoice reconciliation, and contract pricing compliance
Understanding of uniform distribution processes and consumable supply management
Strong working knowledge of fleet vehicles, equipment types, and parts compatibility
Proficiency in Microsoft Excel, Word, Outlook, and the ability to work with fleet management and inventory software
Ability to operate a forklift and safely handle materials up to 150 lbs
Ability to input, retrieve, and manage data using digital systems and paper records
Ability to review and verify invoices, statements, and delivery documents for accuracy
Ability to read maps, delivery instructions, and navigate vendor locations
Strong time management and organizational skills, with the ability to multi-task and prioritize under pressure
Effective verbal and written communication skills, with the ability to explain technical issues in simple terms to vendors or internal stakeholders
Ability to follow oral and written instructions and adhere to city safety protocols and procedures
Ability to work independently as a proactive self-starter and also collaborate cooperatively in a team environment
Ability to adapt to new technologies and evolving logistics practices in a dynamic fleet environment
Willingness and ability to work overtime, rotating shifts, or during emergency operations as required
ASE Medium/Heavy Truck Parts Specialist – P1 (or ability to obtain within one year of hire)
Forklift Operator Certification (or ability to obtain within three months of hire)
Valid Commercial Driver's License (Class B w/ air brakes) with a clean driving record (or ability to obtain licenses within one year of hire)
Class A, B, and C Underground Storage Tank (UST) Operator Certification (or ability to obtain within six months of hire)
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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