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PBK · 10 hours ago

Administrative Assistant

Rancho Cucamonga, CA

Full-time

Onsite

Mid, Senior Level

$44K/yr - $66K/yr

5+ years exp

PBK is a leading architectural, engineering, and consulting firm experiencing exciting growth, and they are seeking an Administrative Assistant to provide essential support to their dynamic team. The role includes handling document creation, managing data entry, conducting research, and assisting with client meetings and events.

ArchitectureCivil EngineeringConsulting

Growth Opportunities

Responsibilities

Creating and editing documents in Microsoft Office (Word, Excel, PowerPoint, Access)

Managing data entry and word processing tasks

Conducting internet research and maintaining organized filing systems

Serving as a friendly and professional back-up receptionist

Actively involved in the day-to-day operations of the Partner in charge and leadership

Assist with set up and planning for client meetings and firmwide events

Reserve conference rooms and conference call lines and/or set up video conferences

Create meeting minutes and meeting agendas

Prepare letters, contracts and other communications

Schedule and coordinate meetings including reserving spaces for in-person events

Log and prepare client sponsorship requests and other check requests

Organize, coordinate and assist with activities involved in the preparation of proposals, presentations, and submittals

Act as a liaison with consultants, clients, printers and suppliers

Assists with special projects as needed

All other duties as assigned

Qualification

Microsoft Office SuiteAdobe Acrobat ProfessionalOrganizational skillsCommunication skillsProblem-solving skillsCollaboration skillsAttention to detailCreativityIntegrityInitiative