Savills North America · 1 week ago
Office Coordinator
Tampa, FL
Full-time
Onsite
Entry Level
1+ years expSavills North America is a leading global commercial real estate services firm, and they are seeking an Office Coordinator to support the Portfolio Solutions team in their Tampa office. The role involves preparing proposals, presentations, and coordinating marketing materials while providing administrative support to the team.
Real Estate
Hiring Manager
Sangeetha S.
Responsibilities
Greet and assist office guests
Answer/route all incoming calls
Handle all incoming and outgoing mail - i.e., Fed Ex, USPS, UPS, receive, sort, scan and distribute to appropriate individuals
Maintain, schedule and set-up conference room in preparation of broker/client meetings, lunches, training, or special events
Maintain upkeep of kitchen, including cleanliness and tracking and ordering of kitchen/vendor supplies
Responsible for office record keeping (employee addresses, emergency contacts)
Provide administrative and technical support to assigned team as needed
Accurately prepare building reports, tour books and other correspondence to meet brokers' demands and clients' needs, often under tight time constraints
Assist with basic graphical support
Copy, print and bind presentation materials
Conduct online research
Coordinate on/offsite meetings including scheduling appointments, keeping calendars, and arranging travel itineraries and meeting room reservations
Perform accounting functions which may include preparation of expense reports and billings
Complete additional duties and responsibilities as assigned
Qualification
Required
Greet and assist office guests
Answer/route all incoming calls
Handle all incoming and outgoing mail - i.e., Fed Ex, USPS, UPS, receive, sort, scan and distribute to appropriate individuals
Maintain, schedule and set-up conference room in preparation of broker/client meetings, lunches, training, or special events
Maintain upkeep of kitchen, including cleanliness and tracking and ordering of kitchen/vendor supplies
Responsible for office record keeping (employee addresses, emergency contacts)
Provide administrative and technical support to assigned team as needed
Accurately prepare building reports, tour books and other correspondence to meet brokers' demands and clients' needs, often under tight time constraints
Assist with basic graphical support
Copy, print and bind presentation materials
Conduct online research
Coordinate on/offsite meetings including scheduling appointments, keeping calendars, and arranging travel itineraries and meeting room reservations
Perform accounting functions which may include preparation of expense reports and billings
Complete additional duties and responsibilities as assigned
Effectively communicate, interact, and collaborate with brokers, staff, vendors and clients
Consistently demonstrate a high level of performance and professionalism
Ability to multi-task and meet deadlines in a high-pressure environment
Excellent verbal and written communication skills
Maintain discretion and exhibit sound decision making skills
Exhibit a high level of attention to detail
Strong work ethic and positive attitude
Advanced knowledge of Microsoft Office Suite (i.e. word, excel and power point)
Working knowledge of Adobe InDesign/Illustrator or graphics knowledge a plus
Excellent organizational and time management skills; ability to multi-task and prioritize workload under pressure
Self-starter who works independently and thinks proactively and strategically
Ability to adapt to company specific software
Preferred
1-2 years of related office experience in support of a senior executive or team of executives. (Real Estate or Professional Services industry experience a plus)
Bachelor's Degree preferred and or equivalent combination of education and experience
Company
Savills North America
Savills North America helps organizations find the solutions that ensure employee success.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Dean Feratovic
Senior Vice President, Human Resources
Recent News
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