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Hall Booth Smith, P.C. · 3 days ago

Legal Secretary

West Palm Beach, FL

Full-time

Onsite

New Grad, Entry Level

Hall Booth Smith, P.C. is a law firm seeking a Legal Secretary to provide full administrative support to attorneys. The role involves managing legal documents, maintaining files, and ensuring compliance with client guidelines while also assisting with various administrative tasks.

ConsultingLegal

H1B Sponsor Likely

Responsibilities

Transcribes dictation and formats letters, pleadings, and other forms

Prepares rough drafts, proofreads before finalizing legal documents

Copies and mails all letters, documents, and packages to various parties via Certified, Registered USPS, FedEx, or courier service

Properly file legal documents with the Courts and cc/bcc’s appropriate parties

Ensures exact compliance with client guidelines relating to preparation and mailing of cc/bcc, copying of documents, and other client requirements

Open new file, perform conflict checks, and at attorneys request draft acknowledgment or engagement letter to client

Continuously maintains file content, indexes, and tabulations

Maintains accurate computer cards and other sources of client/case information

Enters attorney billable time on a regular basis, proofreads, and balances

Maintains attorney calendar by denoting due dates for answers, depositions and other pleadings, hearings, trial calendars, etc

Open and manage or route attorney mail to appropriate counsel

Reviews and confirms all client bills and other invoices and forwards for payment on a regular and consistent basis in accordance with client guidelines

Closes and prepares files for storage

Prepares files or assists paralegals in preparing files for upcoming hearings and depositions

Answers and screens calls for attorneys, communicating with professionalism, respectfulness and tact

Schedule depositions as necessary

Participates as a member of one or more strategic planning committees

Mentor and train new employees in the position

Performs receptionist duties and remains flexible and open to requests for support or assistance outside of the scope of this job description and to other duties as directed by the Management team

Qualification

Court rulesLegal document formattingTyping ability 70 wpmProofreading skillsOrganizational skillsInterpersonal skillsAttention to detailIntegrity in confidentiality

Required

Knowledge of various court rules and filing requirements

Knowledge of the format of various legal documents including, but not limited to, Requests for Reproduction of Documents, Responses to Interrogatories, Notice of Represent, Rule 200, Certificates of Service, Motions and other pleadings

Broad knowledge of terminology (legal, medical, other) as it relates to the particular practice area(s)

Demonstrate spelling, diction, and grammatical skills equal to or above a level normally acquired through successful completion of a high school or general education degree

Demonstrate organizational, prioritization, proofreading, and attention to detail skills to allow for timely, effective, and accurate performance of job duties with little or no outside assistance

Ability to demonstrate impeccable integrity in confidential matters

Interpersonal skills necessary in order to communicate with a diverse group of attorneys, staff, and clients and to provide or obtain information with ordinary courtesy, diplomacy and tact

Accurate typing ability of 70 wpm and comprehensive computer and office equipment experience

Work occasionally requires more than 40 hours per week to perform the essential duties of the position

Work requires sitting, bending, stooping, computer keyboarding and continuous use of hands, telephone contact, reading, and may require lifting of 25-50 lbs. or more

Work may require traveling to offsite locations for collection of materials or filing of documents; therefore work may require driving

Company

Hall Booth Smith, P.C.

Hall Booth Smith is a law firm specializing in appellate, arbitration, and bankruptcy.

Founded in 1989

Atlanta, Georgia, USA

501-1000 employees

http://hallboothsmith.com

H1B Sponsorship

Hall Booth Smith, P.C. has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

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Trends of Total Sponsorships

2025 (1)

2020 (1)