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BBS Automation · 11 hours ago

Administrative Assistant

Lawrenceville, GA

Full-time

Onsite

Mid Level

$52K/yr - $56K/yr

3+ years exp

BBS Automation is a company focused on innovation and precision engineering in the automation industry. They are seeking an Administrative Assistant to provide local HR assistance and support daily office operations, ensuring efficiency across all North America’s sites.

Industrial AutomationMachinery ManufacturingManufacturing

Hiring Manager

Kate Munter

Responsibilities

Answers phones, manages mail and all incoming correspondence, scans documents, orders supplies, maintains filing systems, creates forms, memos, and letters

Coordinates travel arrangements for employees; negotiates rates with travel partners

Supports managers with scheduling, meeting coordination, and general administrative duties

Updates continuous logs; makes sure labor posters are up-to-date, coordinates employee events, etc

Transforms raw data into reports and charts using Excel and other Microsoft Office applications, creates surveys, presentations and flyers

Coordinates services and verifies invoices for accuracy

Assists with posting OSHA logs; ensures safety inspection logs are completed and filed/stored accurately and timely

Ad-hoc projects may be assigned based on business needs

Qualification

ExcelMicrosoft Office SuiteERP experienceTravel portal experienceOrganizational skillsCommunication skillsConfidentialityProblem-solving

Required

High school diploma or equivalent experience

3-5 years of administrative experience (manufacturing industry strongly preferred)

High proficiency with Excel (formulas, data merge, data analysis: pivot tables, conditional formatting; data sorting/filtering; data protection) is required

High level of proficiency with Microsoft Office Suite and communication platforms (ex: Teams)

Self-starter who can identify problems, outline solutions, and drive execution

Ability to maintain strict confidentiality and exercise sound judgment

Strong planning, organizational and facilitation skills with exceptional attention to detail

Ability to communicate effectively with tact, respect and professionalism within all levels of the organization and external parties

A high level of capability of web-based talent sourcing using an array of tools

Ability to adhere to strict confidentiality standards

The employee is subject to a typical office environment with occasional exposure to high noise levels and/or physical hazards when visiting manufacturing floor

The employee may be occasionally required to stand, walk, push, pull, reach overhead, and bend to the floor

Exert up to 20 pounds of force occasionally, and/or exert up to 10 pounds of force frequently

Must have fine motor skills for computer/phone use

Stamina for sitting for long periods of time

Visual Acuity: must be able to read written instructions and computer screens

Hearing Ability: understanding verbal instructions and ability to hear on the phone