TEKsystems · 1 day ago
Administrative Assistant
New York, NY
Full-time
Hybrid
Mid Level
$20/hr - $23/hrTEKsystems is a leading provider of business and technology services, and they are seeking an Administrative Assistant to manage calendars, schedule meetings, and coordinate travel for executives. The role involves preparing financial documents, maintaining organized filing systems, and providing administrative support for audits and regulatory reviews.
Information Technology
Responsibilities
Manage calendars schedule meetings and coordinate travel for executives and team members
Prepare and review financial documents reports and presentations with accuracy and confidentiality
Handle incoming calls emails and client inquiries professionally
Maintain organized filing systems for sensitive financial and regulatory documents
Develop and maintain a filing system ensures business and operational reports forms and other documentation paper or electronic are readily available
Assist with expense tracking invoice processing and budget monitoring processing invoices for payment in adherence with documented processes and guidelines and vendor agreements
Support compliance activities by ensuring proper documentation and adherence to company policies
Coordinate internal and external meetings including logistics and materials
Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget
Provide administrative support for audits and regulatory reviews
Perform other duties as required to support the finance team
Qualification
Required
Manage calendars schedule meetings and coordinate travel for executives and team members
Prepare and review financial documents reports and presentations with accuracy and confidentiality
Handle incoming calls emails and client inquiries professionally
Maintain organized filing systems for sensitive financial and regulatory documents
Develop and maintain a filing system ensures business and operational reports forms and other documentation paper or electronic are readily available
Assist with expense tracking invoice processing and budget monitoring processing invoices for payment in adherence with documented processes and guidelines and vendor agreements
Support compliance activities by ensuring proper documentation and adherence to company policies
Coordinate internal and external meetings including logistics and materials
Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget
Provide administrative support for audits and regulatory reviews
Perform other duties as required to support the finance team
Education: High School
Experience Level: Expert Level
Preferred
Familiarity with financial systems and compliance processes
Experience supporting upper leadership in a regulated industry
Ability to work independently and manage multiple priorities
Positive and professional demeanor
Benefits
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Company
TEKsystems
At TEKsystems, they understand people. Every year they deploy over 80,000 IT professionals at 6,000 client sites across North America,
Founded in 1994
10001+ employees
H1B Sponsorship
TEKsystems has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (46)
2024 (52)
2023 (33)
2022 (22)
2021 (36)
2020 (53)
Funding
Current Stage
Late StageLeadership Team
Ryan Skains
Vice President, TEKsystems Global Services
Recent News
2025-11-19
2025-10-29
Company data provided by crunchbase