ClearView Healthcare Partners · 11 hours ago
Office Manager
San Francisco, CA
Full-time
Hybrid
Mid, Senior Level
$90K/yr - $120K/yr
5+ years expClearView Healthcare Partners is a premier life sciences strategy consulting firm headquartered in Boston, and they are seeking an Office Manager for their San Francisco office to ensure a comfortable and efficient working environment. The role includes vendor management, administrative support, meeting logistics, and leading office initiatives to contribute to a positive office culture.
Health Care
Responsibilities
Serve as a lead in the office and collaborate with local office leadership to ensure a positive experience for employees (e.g., getting to know local employees, walking around proactively to identify opportunities to ensure safety and positive experience, sharing observations with HR and the Local Office Lead, etc)
Support the Local Office Lead with general administrative tasks
Communicate relevant office updates and changes to the broader organization
Suggest office improvements for approval by leadership team (e.g. snack /beverage vendors, etc.)
Ensure admins or receptionists keep all office and kitchen supplies stocked
Run office programs (e.g. company-wide meetings, ergonomic supplies, etc.)
Act as liaison to external vendors (e.g., building management/maintenance, office supplies, services, etc.)
Responsible for creating a welcoming environment for all; includes ensuring the setup of new hire desks, office access, etc
Maintain updated office seating chart and understand forward-looking space planning
Coordinate meetings as needed – compile /distribute the agenda; take and distribute minutes; hold time on calendars / Reserve and set up space for catered events & order lunch or coordinate with food vendor
Partner with other corporate departments on initiatives that affect the local office (e.g., with IT on support for desks and call rooms; with HR on predicting headcount; with compliance on business continuity planning, etc.)
Have visibility into all events in the office and ensure the calendar of programming is appropriate
Manage the budget for the office; coordinate with the finance department annually on the budget process
Manage travel (includes aligned project team if managing client-based travel)
Manage and submit expenses in a timely manner
Support statement of work (SOW) tracking inclusive of ensuring full execution on behalf of our client
Ensure accurate calendar and scheduling support (internal and external as needed)
Provide other support as needed
Lead, manage, and coach administrative assistant(s) and/or receptionist(s)
Invest in support team specific cross-office initiatives such as support team training programs, etc
Ensure there is an appropriate amount of coverage for all leadership and all initiatives via team capacity planning
“Listen to clients” proactively and recommend changes/additions to the service model to continually improve and evolve service of the team
Qualification
Required
3-5 years of experience in an office manager or equivalent role
5-7 years of experience supporting leadership of an organization
Experience coaching and managing others
Strong written and oral communication skills
Ability to adapt, multi-task, and prioritize effectively
Proficiency with Microsoft Office Suite (Outlook, Excel, PowerPoint)
Quick learner with new technology tools (e.g., SharePoint, SAP Concur, Salesforce)
Attention to detail
Ability to lift 50 pounds
Willingness to work in our San Francisco office at least 50% (2-3 days per week)
Preferred
Bachelor's degree
Willingness to take on various tasks
Strong interpersonal skills and desire to build relationships
Benefits
Annual discretionary performance bonus
Comprehensive benefits package
Company
ClearView Healthcare Partners
ClearView Healthcare Partners is a management consulting company offering biotechnology, strategy consulting, and pharmaceuticals services.
201-500 employees
H1B Sponsorship
ClearView Healthcare Partners has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (16)
2024 (19)
2023 (18)
2022 (17)
2021 (22)
2020 (20)
Funding
Current Stage
Growth StageTotal Funding
unknown2021-08-04Acquired
Leadership Team
Sidnee Pinho
Chief Operating Officer
Charles Mathews
Partner
Recent News
2025-11-04
2025-10-01
globallegalchronicle.com
2025-09-28
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