First Response Rail Service · 13 hours ago
Administrative Assistant – Operations & Special Projects
Boyertown,PA,US
Full-time
Onsite
New Grad, Entry LevelFirst Response Rail Service is a growing mid-sized company seeking a highly organized, detail-oriented Administrative Assistant to support leadership and day-to-day operations. This role involves managing special projects, maintaining compliance, and ensuring operational efficiency across the organization.
ConsultingLogisticsTransportation
Responsibilities
Support the Division Manager with special projects and operational initiatives
Maintain accurate records and documentation
Assist with quality assurance (QA) training coordination and documentation
Manage toll accounts and reconciliation
Handle registrations and renewals
Maintain and distribute current insurance cards
Review non-PO invoices (rentals, subscriptions, mechanical repairs, etc.)
Track hours worked and reconcile real-time payroll data
Prepare labor cost ($) reports for billing purposes
Assist with inventory tracking and reconciliation
Qualification
Required
Experience in an administrative or operations support role
Strong attention to detail and organizational skills
Comfort reviewing invoices, payroll data, and reports
Proficiency with Microsoft Office and Google Workspace
Ability to manage multiple priorities independently
Preferred
Payroll or time-tracking system experience
Invoicing or billing support background
Operations or field-service environment experience
Company
First Response Rail Service
First Response Rail Service provides rail asset management and transloading logistics services.
Founded in 2004
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase