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Capstone Real Estate Investments, LLC · 1 day ago

Office Manager

Birmingham,AL,US

Full-time

Onsite

Mid Level

3+ years exp

Capstone Real Estate Investments, LLC is seeking an Office Manager to oversee the general operation of their corporate office. The role involves greeting visitors, managing vendor relationships, coordinating travel and office events, and providing administrative support to senior executives.

Real Estate

Responsibilities

Overseeing general office operations

Greeting visitors, answering incoming phone calls, and delivering superior service to employees and vendors

Coordinating appointments and meetings including scheduling, sending reminders and organizing catering and small events when necessary

Coordinating domestic and international travel, including flight, hotel, and car rental reservations

Coordinating office events including the annual Christmas party and monthly birthday celebrations

Administers corporate beach condo including coordinating local vendors, communicating with the HOA, and managing the annual schedule

Manages company vehicles including keeping record log and scheduling routine maintenance

Purchasing office supplies and equipment and maintaining proper stock levels

Producing reports, composing correspondence, and creating corporate binders

Creating presentations and other management-level reports

Maintains various corporate accounts and ensures corporate records are organized and well maintained

Assists with organizing documents related to financial transactions (ie, loan closings)

Assists with internal corporate communication documents

Qualification

Office ManagementMicrosoft OfficeExcelOrganizationCommunication SkillsMultitaskingInterpersonal SkillsAttention to Detail

Required

Some Higher Education

Three years' experience in office management or a similar position

Proficiency in Microsoft Office and Excel

Strong written and verbal communication skills to produce reports, assign tasks, accept instructions, and handle vendor contracts, among other tasks

Organization and the ability to multitask to complete a wide variety of tasks

Strong interpersonal skills to interact positively with all employees

Ability to manage challenges and operate efficiently

Attention to detail to ensure tasks are completed thoroughly and correctly

Company

Capstone Real Estate Investments, LLC

Capstone Real Estate Investments, LLC creates value by strategically acquiring, efficiently renovating, creatively repositioning, and aggressively managing properties that are in close proximity to major universities and that present opportunities for operational, physical and/or functional improvement.

Founded in 2012

Birmingham, Alabama, USA

201-500 employees