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Northeast Ohio Regional Sewer District · 1 day ago

Accounts Payable Associate I

Cleveland, Ohio, United States

Full-time

Onsite

Entry Level

$18.94/hr - $22.73/hr

1+ years exp

Northeast Ohio Regional Sewer District is seeking an Accounts Payable Associate I to assist with processing invoices and maintaining accounts payable records. The role involves auditing reports, preparing payments, and performing clerical tasks for the Finance department.

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Comp. & Benefits

Responsibilities

Reviews and evaluates data related to vendor invoices and purchase order details to process vendor invoices for payment. Assists with researching invoices with issues and communicates to the appropriate person or department

Performs audits in the electronic financial information management system for employee expenses and tuition reimbursements. Be able to assist employees with the system and guide them on the current policies and procedures

Reviews and evaluates data related to all utility bills for all Sewer District locations. Be able to enter the needed data off the bills for the data collection for other reporting systems

Critically examines and verifies that the invoices match the purchase order in the system. Checks and verifies for accuracy on all documentation relating to the recording of transactions from reports, contracts, billings, computer printouts, invoices, etc

Reviews the proper authorization and prepares required documents to pay invoices relating to construction and engineering services, utilities, and other miscellaneous accounting transactions

Maintains detailed process and procedure manuals in PowerPoint or Word. Interprets, analyzes and/or summarizes numerical data. Prepares statistical, numerical and other data types for input into the electronic financial information management system or special projects

On a weekly basis, routes checks to proper internal and external vendors. Checks requiring additional information sent with them will need special attention

Executes and meets deadlines for invoice processing and other documents

Receives all credit card transaction reports on a monthly basis and downloads statements from PVSnet into the appropriate software. Communicates any policy violations to the Card holder and reports the violation on the log sheet

Assists in Finance department related projects

Serves as back up to the Senior Finance Administrator when they are out of the office or need additional assistance

Examines source data or other information required to complete assignments

Verbally communicates any issues, situations, or problems arising from the execution of duties to the appropriate supervisor. Responds to all related inquires

Performs routine procedures such as copying, posting and filing of invoices, preparing documents for mailing. Prepares and maintains any required reports, schedules or electronic files used in the performance of the job

Performs other duties of a similar nature as may be required

Qualification

Microsoft Office SuiteData entryOrganizational skillsProblem-solving abilityGeneral math calculationsPrioritizeEffective communication

Required

Candidate must possess a high school diploma, GED or state recognized equivalent

Candidate must possess one (1) year of data entry experience and general office setting experience preferred

Candidate must possess effective written and verbal communication, organizational skills and problem-solving ability

Candidate must be able to successfully perform general math calculations and have strong calculation skills

Candidate must possess the ability to effectively plan and coordinate, establish and maintain effective working relationships and prioritize workloads based on available resources

Ability to understand and execute written policies and procedures

Candidate must be proficient in Microsoft Office Suite, including Word, Excel, PowerPoint and Outlook

Candidate must possess the ability to effectively plan and coordinate, establish and maintain effective working relationships and prioritize workloads based on available resources

Candidate must possess the ability to be reliable and punctual in reporting to work as scheduled

Ability to compile, compare, compute, analyze, synthesize, copy, coordinate, instruct and negotiate

Ability to communicate while exhibiting strong interpersonal skills is required

Ability to lift up to 10 lbs. on a consistent basis

Position will require visual demands of near acuity