Cushman & Wakefield · 1 day ago
Executive Assistant
Chicago, IL
Full-time
Onsite
Senior Level
$34.77/hr - $40.90/hr
5+ years expCushman & Wakefield is seeking a highly organized and adaptable Executive Assistant to support the seamless execution of day-to-day operations for their executive leadership. This role involves providing administrative support, managing executive calendars, and ensuring high-level hospitality for guests.
CommercialCommercial Real EstateConsultingLeasingLegalProperty Management
Responsibilities
Provide administrative support for senior-level executives, anticipating needs and proactively addressing them
Own and manage complex executive calendars, balancing competing priorities and ensuring alignment with strategic goals. Arrange internal meetings, external appointments, conference calls, and conference rooms
Screen calls and emails, identifying and tracking high-priority items and deadlines. Provide appropriate responses in coordination with the executive
Initiate and respond to executive correspondence, handling confidential and non-routine information with discretion
Provide exceptional hospitality to guests, consistently going above and beyond to ensure a welcoming environment and a high level of customer service
Coordinate and book travel in alignment with corporate policies and executive preferences. Anticipate potential travel changes and/or disruptions and adjust travel plans accordingly (often highly time-sensitive)
Prepare and reconcile expense reports, obtain receipts, and ensure accurate credit card charge reconciliation
Track action items and deadlines, ensuring timely follow-up and completion
Perform advanced tasks using Microsoft Office Suite, including creating, editing and updating documents, presentations and spreadsheets Meeting and Event Planning
Organize and facilitate large team events and special projects, sometimes acting as project manager
Coordinate, schedule, and manage logistics for internal and external meetings, leadership offsites, client engagements, and high-profile events
May include pre-registration/registration of guests at meeting locations, greeting guests upon arrival, group hotel booking, catering arrangements, restaurant reservations, and group activities
Qualification
Required
5+ years of experience in executive support, operations, project coordination, or business administration
Demonstrated success in managing complex executive calendars and event logistics
Experience supporting or working closely with executive leadership
Excellent organizational and time-management skills with strong attention to detail
Strong written and verbal communication skills
Comfort working independently and navigating ambiguity
Proficiency in tools such as Microsoft Office, Teams, and project/task management platforms (e.g., Workday, Concur)
Ability to maintain discretion and confidentiality
Demonstrated ability to develop positive relationships with people inside and outside of the organization, digitally, on the phone, and in person with executives
A hospitality mindset - a desire to go the extra mile to create memorable experiences and exceed the expectations of others
Preferred
Experience in a large corporate or global organization
Experience coordinating offsites, meetings, or corporate events
Experience in hospitality is a plus
Benefits
Health, vision, and dental insurance
Flexible spending accounts
Health savings accounts
Retirement savings plans
Life, and disability insurance programs
Paid and unpaid time away from work
Company
Cushman & Wakefield
Cushman & Wakefield is a real estate services firm that offers retail investment, energy management, and property services.
10001+ employees
H1B Sponsorship
Cushman & Wakefield has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (3)
2024 (6)
2023 (2)
2022 (6)
2021 (1)
2020 (2)
Funding
Current Stage
Public CompanyTotal Funding
$734.8MKey Investors
GreystoneCitizens BankVanke
2023-10-10Post Ipo Debt· $223.8M
2023-08-08Post Ipo Debt· $400M
2022-10-13Post Ipo Debt· $27.3M
Leadership Team
Matthew Bouw
CEO Asia Pacific & EMEA
Michelle M. MacKay
CEO
Recent News
2026-01-08
Bizjournals.com Feed (2025-11-12 15:43:17)
2026-01-07
Bizjournals.com Feed (2025-11-12 15:43:17)
2026-01-07
Company data provided by crunchbase