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State of Missouri · 15 hours ago

Deputy Division Director Administrative Assistant Central Office

Jefferson City, MO

Full-time

Onsite

Entry, Mid Level

$45K/yr - $45K/yr

1+ years exp

The State of Missouri is seeking a Deputy Division Director Administrative Assistant for the Department of Corrections. This role involves providing complex administrative assistance and managing support functions for the human resources leadership team in a fast-paced environment.

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Responsibilities

Serve as the Administrative Assistant to the Deputy Division Director of Human Resources for the Division of Adult Institutions

Direct a variety of support functions for the human resources leadership team

Compose and draft correspondence related to Human Resource functions

Respond to inquiries from state officials, staff and constituents regarding agency matters

Schedule meetings and make travel arrangements

Provide technical support and prepare out-of-state travel authorizations, expense accounts, process mail and various documents for section team members

Oversee and ensure the accurate, timely preparation of personnel, purchasing, and related documents

Monitor the unit’s operating budgets

Exercise independence in decision making based on agency policy and practice

Contribute positively as part of a team, assisting with various tasks as required

Qualification

Microsoft OfficeHuman Resource Management SystemFinancial SystemAdministrative SupportMulti-taskingSAMII HRCommunication SkillsOrganizational SkillsTeam Collaboration

Required

One or more years of experience as an Administrative Support Assistant (SOSA) with the Missouri Uniform Classification and Pay System; and possession of a high school diploma or proof of high school equivalency

Four or more years of office or related clerical experience; and possession of a high school diploma or proof of high school equivalency

Training from an accredited vocational or business school in Office Management, Secretarial Science, or a closely related field may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours, or 480 clock hours, for one year

Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours for one year

Detail-oriented, organized and have the ability to multi-task

Possess professional oral and written communication skills

Ability to communicate in a friendly, welcoming and professional manner in person and by phone

Knowledgeable in the use of Microsoft Office Outlook, Word, Excel, Smart Sheets and the Department's Human Resource Management System as well as Financial System

Ability to compose and draft correspondence related to Human Resource functions

Ability to respond to inquiries from state officials, staff and constituents regarding agency matters

Provide complex administrative assistance, schedule meetings, make travel arrangements and provide technical support

Prepare and process out-of-state travel authorizations, expense accounts, process mail and various documents for section team members

Oversee and ensure the accurate, timely preparation of personnel, purchasing, and related documents

Monitor the unit's operating budgets

Exercise independence in decision making based on agency policy and practice

Ability to contribute positively as part of a team, assisting with various tasks as required to help carry out the department's mission of Improving Lives for Safer Communities