Hecker Fink LLP · 13 hours ago
Executive Assistant
New York, NY
Full-time
Onsite
Mid Level
$100K/yr - $140K/yr
3+ years expHecker Fink LLP is seeking an Executive Assistant in their New York office. The role involves providing executive administrative support to attorneys, managing complex calendars and travel arrangements, and maintaining accurate records related to medical billing and other administrative tasks.
ConsultingLegal
No H1B
Responsibilities
Provides executive administrative support for firm attorneys (both those who are assigned and others as needed) and displays excellent follow-up skills
Prepares routine correspondence, memoranda, and legal documents. Must have the ability to master the skills required to complete spreadsheets, reports, and other documents according to firm guidelines
Manages complex calendars, including scheduling, and confirming meetings and conference calls
Schedules and maintains all travel arrangements from beginning to end, service as the point person for any adjustments as needed
Manages end-to-end process for medical billing and reconciliation. Maintains accurate record keeping as it related to medical billing
Answers phone calls and takes detailed messages
Prepares and sends mail, FedEx packages, and other documents
Establishes and maintains appropriate files and records
Enters time into the firm’s time-and-billing system and assists with billing statements and expense reporting, as requested
Displays a willingness to take innovative approaches to administrative support
Provides back-up coverage for the firm’s receptionist and other executive assistants as needed
Qualification
Required
At least three years' prior experience as an administrative professional in a law firm or similar professional-services environment required
Advanced computer skills including knowledge of MS Word, Outlook, Excel, document management systems, and time-and-billing systems is required
You express yourself clearly and concisely, always highlighting the most important information
You show great accuracy, attention to detail and good organizational skills
You proactively communicate the status of your work and share updates with colleagues when necessary
You ensure that your work is mistake free
Top-notch spelling, grammar, and proofreading skills are necessary in this role
You must be able to adhere to Firm policies regarding the protection of confidential data and demonstrate sensitivity to (and good judgment in connection with) confidential attorney, personnel, and Firm matters
You are versatile and able to respond quickly and positively to shifting demands and opportunities
You are comfortable in an environment where your responsibilities may vary from day to day
You demonstrate a 'no job too big, no job too small' attitude, and take a collaborative, team-focused approach to rejuggling priorities and contributing to Firm tasks
You take ownership of your projects and follow through on their completion
You proactively anticipate, communicate, and work to independently resolve obstacles you encounter in your work
You possess a strong customer-service orientation and ability to work well within a team
You are able to establish and maintain strong working relationships with employees, clients, and professionals
The ability to multi-task and work co-operatively in a team environment to meet deadlines is required in this role
You are comfortable balancing tasks of varying levels of urgency and complexity and work well under pressure with tight deadlines
You are enthusiastic and passionate about our commitment to civil rights and public interest law
You thrive when your work is connected to purpose
You must be fully vaccinated against COVID-19 by your hire date to be eligible to start in this role
Applicants must be authorized to work in the United States
Preferred
Bachelor's degree preferred
Company
Hecker Fink LLP
At Hecker Fink LLP, we practice law at the highest level, guided by our core values of integrity, innovation, and excellence.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
David Gopstein
Partner
David Patton
Partner
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